Secretary, Adolescent Day Treatment Program

Fraser Health•Surrey, BC

15h•Onsite

About The Position

This position is for a Secretary within the Adolescent Day Treatment Program. The role involves performing secretarial and administrative duties to support the program. Fraser Health is committed to planetary health, values diversity, and aims to foster an environment of Respect, Caring, and Trust. They are looking for individuals dedicated to providing care and support to empower individuals and families on their journey to recovery.

Requirements

Grade 12, graduation from recognized secretarial program, including a recognized course in medical terminology
Three years recent, related experience, or equivalent combination of education, training and experience.
Ability to keyboard at 60 w.p.m.
Ability to operate related equipment.
Ability to organize work.
Ability to communicate effectively, both verbally and in writing.
Ability to deal with others effectively.
Physical ability to carry out the duties of the position.

Responsibilities

Establishes and maintains a variety of systems such as forms development and filing.
Performs secretarial duties such as screening incoming materials; prioritizing items for the attention of the department head or program staff; responds to inquiries by drafting correspondence or referring to appropriate area.
Types a variety of technical and non-technical material from draft and/or transcription from dictation equipment.
Schedules appointments and meetings and determines urgency of requests in order to provide effective response for patient services or other inputs.
Coordinates work flow by gathering information from files, directing referrals to appropriate staff according to predetermined criteria.
Maintains records such as timekeeping attendance, departmental statistics, etc. within established guidelines.
Performs receptionist duties such as receiving and prioritizing incoming inquiries and directs to appropriate person or area; following established procedures, provides information to patients/families regarding resources available in the community/hospital when required.
Sets up and maintains a filing system for patient records and correspondence.
Maintains inventory of supplies; maintains petty cash for department.
Performs other related duties as required.