Secretary - Full Year

Bridgewater-Raynham Regional School District•Bridgewater, MA

14h•Onsite

About The Position

The School Secretary maintains the utmost level of confidentiality and security regarding all school related information and especially information protected as confidential by State and Federal Law. School Secretary greets all visitors, students, families, and staff courteously, determines their needs, checks appointments and directs or escorts them to the proper person. Enters and updates student information in the Student Information System (SIS) (currently PowerSchool) and/or other electronic programs and/or by hard-copy means. Maintains a regular and comprehensive filing system and assures that all records are secured at the end of each work day. Receives and processes incoming correspondences from families (i.e. doctors’ notes, dismissal notes, vacation letters, etc.). Answers the office telephone(s), responds appropriately to requests for information, takes or directs messages for staff to the appropriate automated directory, pages authorized personnel over the school intercom system, etc. Assists in building security by assuring that all visitors and school staff adhere to security procedures as established by the school district. Assists Special Education Department to create MCAS pull out groups for student accommodations. Maintains an accurate, up-to-date schedule and calendar of facility use for the Principals, staff, and community groups. Maintains accurate daily attendance record in the SIS and prepares daily reports on attendance for distribution to staff. Prepares and distributes reports, bulletins, information packets, etc., to families and other members of the school community. Coordinate deliveries to students and staff throughout the school day. Processes CORI forms. Prepare and/or print documents such as schedules or report cards for students, families, and/or staff as necessary. Make and/or monitor announcements made via the school intercom system. Assure that scheduled periodic maintenance of copy machines, telephones and other office equipment occurs. Recommend equipment, equipment repairs and materials required, as well as recommend workflow process changes, for the professional and effective operation of the school office to the Principals Collaborates with various district departments, schools, and/or outside entities as necessary. Other duties as assigned by the Principals and/or designees.

Requirements

High school diploma or general education degree (GED)
Skill in operating a personal computer and extensive experience with office software to access email, electronic calendars, and other basic office software and equipment.
Ability to work diplomatically and professionally with the public, community groups and town departments, as well as school administrators and staff.
Ability to communicate clearly and effectively, both orally and in writing.
High degree of organization, ability to prioritize tasks in a fast-paced environment.
Maintains the utmost professionalism.
Operates personal computer to access email, electronic calendars, and other basic office support software.
Operates office equipment such as photocopier, fax machine, and calculator.

Nice To Haves

Bachelor’s degree in a related field
Experience with scheduling software (i.e. SchoolDude)
Experience with Absence Tracker (i.e. AESOP)
Experience with requisitions/purchasing (i.e. iVisions/Budget Sense)

Responsibilities

Maintains the utmost level of confidentiality and security regarding all school related information.
Greets all visitors, students, families, and staff courteously, determines their needs, checks appointments and directs or escorts them to the proper person.
Enters and updates student information in the Student Information System (SIS) and/or other electronic programs and/or by hard-copy means.
Maintains a regular and comprehensive filing system and assures that all records are secured at the end of each work day.
Receives and processes incoming correspondences from families.
Answers the office telephone(s), responds appropriately to requests for information, takes or directs messages for staff, pages authorized personnel over the school intercom system.
Assists in building security by assuring that all visitors and school staff adhere to security procedures.
Assists Special Education Department to create MCAS pull out groups for student accommodations.
Maintains an accurate, up-to-date schedule and calendar of facility use for the Principals, staff, and community groups.
Maintains accurate daily attendance record in the SIS and prepares daily reports on attendance.
Prepares and distributes reports, bulletins, information packets, etc., to families and other members of the school community.
Coordinate deliveries to students and staff throughout the school day.
Processes CORI forms.
Prepare and/or print documents such as schedules or report cards.
Make and/or monitor announcements made via the school intercom system.
Assure that scheduled periodic maintenance of copy machines, telephones and other office equipment occurs.
Recommend equipment, equipment repairs and materials required, as well as recommend workflow process changes.
Collaborates with various district departments, schools, and/or outside entities as necessary.
Other duties as assigned by the Principals and/or designees.