Secretary - Temporary

Catholic Diocese Of Fort Worth•Granbury, TX

16h•Onsite

About The Position

This position serves as a temporary administrative support role, primarily responsible for secretarial duties for the pastor and other designated employees. The secretary acts as the main administrative point-of-contact for the parish, greeting parishioners, directing inquiries, and assisting with various administrative tasks. This role requires maintaining positive relationships with staff and the parish community, managing calendars, scheduling facilities, performing data entry, and handling confidential information. The position also involves supporting staff requests for computer data output and maintaining records according to policy. Additionally, the secretary will provide administrative support to volunteers.

Requirements

High School Diploma
Administrative Assistant experience
Ability to honor and maintain confidentiality.
Ability to receive, understand, retain, and complete verbal and written tasks.
Ability to work independently as well as in teams.
Excellent organization, prioritization, and communication skills.
Excellent time management skills.
Excellent writing skills (syntax, tone, and style).
Excellent grammar, composition, spelling and referencing skills.
Demonstrated competency in Microsoft Word, Excel, Outlook and Parish Data Systems.
Demonstrated history of good judgement.
Demonstrated aptitude for adaptability and flexibility.
General ability to work with, troubleshoot, and learn how to use technology.

Nice To Haves

Database management experience
Practicing Catholic, faithful to the Magisterium, and in good standing with the Catholic Church.
Associates degree or experience in administrative management.
Previous volunteer management, database management, and budget experience preferred.
Ability to work well with people from a diverse variety of audiences.
Willingness to continue with personal and professional development.
Bilingual (Spanish/ English) is highly desirable but not required.

Responsibilities

Performs secretarial duties for pastor and other designated employees.
Serves as the primary point-of-contact for administrative interface to the parish, greets parishioners, directs questions to the appropriate departments, general administrative guidance, assists with registration needs, distributes and collects forms.
Maintains a regular, visible presence with parishioners throughout the week.
Greets parishioners warmly.
Maintains the adequate stocking of relevant forms, guides, collects, protects, and delivers completed forms, guides in a timely manner.
Maintains positive and professional relationships with other staff members, and communicates with them regularly, to ensure adequate support for our parishioners.
Accurately and patiently listens to the concerns of our parishioners and responds with charitable responses and directs these concerns to the appropriate staff members.
Maintains office calendar: parish event forms and are posted on the church calendar within 48 hrs. of submission.
Schedules all facilities: masses and various functions
Performs some basic data entry.
Accurately updates all sacrament records, complete requests for records.
Manages the proper storage and disposal of confidential information and personally identifiable information (PII) in accordance with policy and law.
Fosters mutually responsive relationships with parish staff and the parish community at large.
Mitigates conflicts quickly and charitably.
Works independently and within teams on special nonrecurring and ongoing projects as assigned by Pastor or Business Manager.
Maintains a high level of attention to detail in the completion of administrative processes and procedures.
Maintains an accurate and current database of standard templates, forms, and files. Creates new products when requested, regularly audits existing products (quarterly), and archives obsolete products or old versions of products (after an update).
Performs other secretarial or office tasks as assigned by the Pastor and/or business manager.
Supports staff requests for the output of computer data such as reports, directories, labels, etc.
Maintains a current work process binder for each project or major area of responsibility.
Maintains an inventory of correspondence.
Maintains call logs with appropriate call back information.
Provides administrative support volunteers, such as event forms, room reservations, current up to date parish calendar.