Secretary (Current Gadsden ISD Employees Only)

Gadsden Independent School District•Anthony, NM

13h•Onsite

About The Position

Provides secretarial services to the Principal/Supervisor to include campus financial management, coordinates work duties of other clerical staff, and assists by answering telephones and directing messages, typing, filing, and processing reports. Exercises judgment based on knowledge and experience to plan and organize details of assigned work and to select appropriate methods or processes to accomplish work objectives. Maintains all records and files in accordance with established procedures, including student and staff attendance records, school fund accounting, operational fund allocation accounting, purchasing and receiving, all school legal files, and filing of school correspondence. Keeps all inventories current. Prepares reports, memos, correspondence, etc., required to conduct school business, including inter-district, inter/intra-state, local school/home, federal, and state correspondence/reports. Demonstrates a professional, courteous, and businesslike manner in all contacts with students, staff, parents, and the public, working with parents and the community in a public relations capacity, and with students in a sympathetic and empathetic manner. Maintains a courteous and professional attitude with staff and projects a professional, courteous, and businesslike fashion with individuals outside the school setting. Provides services for students, staff, parents, and the public as required by established procedures, ensuring staff has adequate classroom supplies/materials, textbooks, and teaching aids. Provides students with necessary information and assistance to make the learning environment healthier and happier. Keeps the community and public informed of school functions, programs, and information regarding their children and school. Schedules appointments for parents to consult with school personnel. Acquires substitutes for absent staff/personnel. Fulfills all obligations of correspondence, reporting, surveying, and other tasks required of the school office in the absence of the school principal. Works under general or specific direction, but performs assigned duties with considerable independence as to work methods, priorities, and assignments.

Requirements

Good office skills in typing, bookkeeping, filing, and use of office machines, computers, copy machines, etc.
Good communication skills, both oral and written.
Good organizational ability.
Ability to work well with others and good public relations skills.
High school diploma or general education degree (GED).
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Maintains emotional control under stress.

Nice To Haves

Literacy in English and Spanish preferred.

Responsibilities

Provides secretarial services to the Principal/Supervisor.
Manages campus financial management.
Coordinates work duties of other clerical staff.
Answers telephones and directs messages.
Performs typing, filing, and processing of reports.
Maintains all records and files in accordance with established procedures.
Keeps all inventories current.
Prepares reports, memos, and correspondence.
Works with parents and community in a public relations capacity.
Provides services for students, staff, parents, and public as required.
Ensures staff has adequate classroom supplies/materials, textbooks, and teaching aids.
Provides students with necessary information and assistance.
Keeps the community and public informed of school functions, programs, and information.
Schedules appointments for parents to consult with school personnel.
Acquires substitutes for absent staff/personnel.
Fulfills all obligations of correspondence, reporting, surveying, and other tasks required of the school office in the absence of the school principal.