School Secretary (Current Gadsden ISD Employees Only)

Gadsden Independent School District•Anthony, NM

12h

About The Position

The School Secretary assists school or department staff by answering telephone calls and directing messages, completing general clerical tasks for the principal or campus administrator, and handling school or department financial accounting. The role provides secretarial support to a school principal or multiple administrators, maintains records and calendars, processes purchasing and financial documentation, and serves students, staff, parents, and the public. The secretary works under general or specific direction, exercising considerable independence in choosing work methods and prioritizing assignments. The position requires professional and courteous communication, support for school operations and public relations, and attendance and participation at evening activities. In the principal’s absence, the secretary fulfills required correspondence, reporting, surveying, and other school-office tasks. The role requires a high school diploma or GED, two years of clerical or secretarial experience, and one year of experience in the specific work to be performed.

Requirements

High school diploma or GED.
Two years of clerical or secretarial experience.
One year of experience in the specific work to be performed.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small-group situations to customers, clients, and other employees.
Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
Ability to compute rates, ratios, and percentages and to draw and interpret bar graphs.
Ability to use common-sense understanding to carry out written, oral, or diagram-based instructions.
Ability to address problems involving several concrete variables in standardized situations.
Ability to maintain emotional control under stress.
Ability to meet the position’s physical demands, including frequently standing, walking, sitting, handling objects, reaching, climbing or balancing, stooping, kneeling, crouching or crawling, and talking or hearing; regularly lift or move up to 10 pounds and occasionally lift or move up to 25 pounds.
Three professional reference letters dated within the last 12 months; current district employees must include a letter from their current supervisor.

Responsibilities

Answer telephone calls and direct messages.
Complete general clerical tasks for the principal or campus administrator.
Handle school or department financial accounting, including collecting money, maintaining accurate records of receipts and disbursements, and preparing monthly reports and fundraiser recaps.
Process and maintain records for supply and equipment purchases, school financial and budget records, and other high-volume items.
Maintain school fund, activities fund, and operational fund allocation accounting.
Handle purchasing and receiving.
Maintain accurate and complete department or school records, including files, memos, letters, and weekly calendars.
Provide secretarial services to a school principal or two or more administrators.
Maintain the principal’s calendar and prepare paperwork for faculty and staff travel.
Communicate professionally and courteously with students, staff, parents, and the public.
Work with parents and the community in a public relations capacity and assist students sympathetically and empathetically.
Provide services to students, staff, parents, and the public according to established procedures.
Ensure staff have adequate classroom supplies, materials, textbooks, and teaching aids.
Provide students with information and assistance to support a healthy and positive learning environment.
Keep the community and public informed about school functions, programs, and information regarding students and the school.
Schedule appointments for parents to consult with school personnel.
Attend and participate in evening activities.
In the principal’s absence, fulfill school-office correspondence, reporting, surveying, and other required tasks.
Perform other duties as assigned.