Secretary

The School District of Lee County•Lehigh Acres, FL

2d•Onsite

About The Position

This position involves taking and transcribing dictation, managing business/department functions, and performing various administrative tasks to ensure the smooth operation of the District. The role requires knowledge of relevant laws and regulations concerning privacy and public information, as well as proficiency with industry-standard equipment and applications. The Secretary will also be responsible for bookkeeping, budgeting, scheduling, and disseminating administrative policies.

Requirements

High School diploma or equivalent.
One (1) year of secretarial experience or two (2) years of post-secondary secretarial training.
Experience managing business/department functions.
Clear and concise oral and written communication skills.
Organizational and management skills.
Interpersonal skills.
Knowledge of general policies and procedures for the functional area of assignment.
Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws/regulations related to student and employee privacy, public information, and records retention.
Knowledge of and experience with industry-standard equipment, materials, practices, computers, and applications.
Ability to professionally and effectively respond to customer needs and requests for service or assistance.
Ability to sit in one position performing routine tasks and viewing computer screens or other monitoring devices for prolonged periods of time.
Ability to work independently with little supervision.

Nice To Haves

Associate’s degree from an accredited institution.
Three (3) years of secretarial experience or two (2) years of post-secondary secretarial training.

Responsibilities

Take and transcribe dictation of various types, including correspondence, minutes of meetings, reports, notices, and recommendations.
Use available technology to gather, organize, and compile data into usable forms.
Maintain a regular or electronic filing system as instructed.
Order and maintain supplies as needed.
Place, receive, route, and record calls using recognized telephone etiquette.
Perform bookkeeping and budgeting tasks associated with the position.
Schedule appointments, conferences, and meetings and keep appointment calendars for staff.
Confer with the administrator in carrying out the day-to-day operations necessary to the smooth functioning of the District.
Disseminate District memoranda outlining and explaining administrative policies and procedures; answer related internal and external questions within authority.
Perform Medicaid administrative claims reimbursable activities as directed in accordance with Chapter 3 of the federally approved School District Administrative Claiming (SDAC) Guide.