Secretary (Leisure Services)

City of Dothan•Dothan, AL

8d•Hybrid

About The Position

This position provides administrative and secretarial support for assigned Leisure Services Department operations. The work consists of related secretarial duties. Frequent interruptions contribute to the complexity of the position. The purpose of this position is to provide secretarial support for assigned facility operations. Success in this position contributes to the efficiency and effectiveness of those operations.

Requirements

Graduation from a standard senior-high school or GED equivalent, as recognized by the United States Department of Education (USDE) or Council for Higher Education Accreditation (CHEA)
Two (2) years recent experience performing responsible secretarial work
One (1) year recent experience using Microsoft Word
One (1) year recent experience using Microsoft Excel
Valid operator driver license and acceptable driving record.
An applicant in this position is subject to various background investigations up to and including a criminal, credit, past employment, and reference checks.
An applicant for this position is subject to a criminal history background check pursuant to the following statutes: §§38-13-1. Ala. Code (1975) et seq., as amended by the Child Care Safety Act (Act of Alabama #2018-278), Act of Alabama 2019-322, or §41-27-10, Ala. Code (1975).
Employees are required to submit to Drug and Alcohol testing in accordance with the City of Dothan policy, which includes pre-employment and random tests for the duration of employment in this position.
Must meet the City of Dothan’s employment physical standard, which includes drug/alcohol testing.

Nice To Haves

One (1) year recent experience using Microsoft Office Suite preferred

Responsibilities

Answers telephone, provides information to callers, takes messages, greets visitors, and directs them to the appropriate area/individual.
May answer various inquiries.
Provides information to the public regarding department services and functions; provides assistance; refers to appropriate staff as needed.
Schedules appointments, arranges for accommodations or reservations, and keeps expense records of activities.
Sorts and distributes incoming mail.
Assists the public and/or external organizations for program and class registration, event reservations, tournament questions, etc. via the online CivicRec platform.
Collects and receipts a variety of fees and other payments.
Schedules assigned facilities for department programs and events and for use by the public.
Receives, reviews, and processes invoices for payment.
Prepares a variety of correspondence, forms, and reports.
Maintains assigned employee records.
Assists in preparing news releases, calendars, brochures, and other promotional information.
Maintains assigned files and records.
Operates word-processing software to create documents, etc., such as, but not limited to, tables, reports, letters, speeches and other presentation materials, macros, charts, forms, camera-ready copy, graphics, synchronous columns, and specifies all variables to be used in same.
Assists with department events and scheduled tournaments in a support role, such as collecting gate fees, depositing money, and preparing post tournament reports.
Provides hospitality for tournaments and events; including but not limited to ordering food and supplies, delivering food, and soliciting donations from sponsors.
Enters information into computer; uses the computer system to retrieve a variety of daily, monthly, and yearly reports, etc.; maintains routine financial records; proofs and corrects reports.
Composes routine letters or memoranda as response to routine mail, in-person, or phone requests for information or action.
Keeps varied clerical records, prepares varied reports relating to facility operation, and indexes and files office records.
Makes copies of correspondence or other printed material, using copying or duplicating machine.
Orders materials and supplies for facility.
Researches information from various sources and gathers information for supervisor.
Performs related duties.