Secretary - George Washington Carver Elementary Academy

Amarillo ISD•Amarillo, TX

3d•Onsite

About The Position

The Secretary position at George Washington Carver Elementary Academy is responsible for the efficient operation of office routines and practices to support the educational process. This role requires strong organizational, communication, and interpersonal skills, along with proficiency in office software and basic accounting principles. The secretary will handle a variety of administrative tasks, including preparing communications, managing records, processing payroll, and assisting with student-related needs when necessary.

Requirements

High school diploma or equivalent
Strong communication both verbal and written
Strong public relations skills
Strong organizational skills
Strong interpersonal skills
Minimum > 40 WPM typing
Use software to develop spreadsheets, databases, and financial applications
Maintain accurate and auditable records
Knowledge of basic accounting principles
Follow verbal and written instructions
Perform a variety of tasks often changing assignment on short notice
Work well with students, parents, community members and campus staff
Two years of successful experience as a secretary or prior experience in bookkeeping

Nice To Haves

Must upload Proof of Education to application
Must upload proof of typing > 40 WPM

Responsibilities

Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations.
Maintain a daily teacher attendance log and records for substitute teachers.
Monitor and process time records, including leave requests and reports.
Compile information and submit payroll according to established procedures and deadlines.
Type teacher bulletins, faculty directory information, reports, memos, and monthly statements.
Update faculty handbook and other campus-based information.
Place and receive telephone calls, record messages, or route messages as necessary.
Answer questions of callers or visitors according to school policy.
Apprise the principal of dates, appointments, phone calls, etc.
Maintain campus inventory, type requisitions, and distribute campus supplies.
Administer medication to students, check temperatures, and notify parents of student illness in the nurse’s or health room clerk’s absence (as needed).
Compile, maintain, and file all reports, records, and other documents as required.
Maintain student records, entries, and withdrawals according to established procedures.
Assume responsibility for all files and process incoming correspondence as instructed.
Prepare and make deposits for activity account(s).
May be responsible for the maintenance of activity check register(s) and ledger(s).
Assist with campus budget preparation and maintain accurate records of expenditures.
Prepare and process purchase orders and receive, store, and issue supplies and equipment.
Maintain all daily records of student attendance for school, local district, and state reports.
Receive, read, sort, file, and deliver all incoming school and U. S. mail.
Operate various types of machines used in report figuring, duplicating materials, and teaching and/or classroom use.
Clean machines and make minor repairs or report major malfunctions to the proper department.
Receive, sort, and distribute mail and other documents to department staff.
Maintain confidentiality of information.
Follow district safety protocols and emergency procedures.
Comply with policies established by federal and state laws and regulations, and local board policy.
Perform other duties as assigned.