Secretary to the Police Chief (Closed/Promotional)

City of Cypress•Cypress, CA

7d•Onsite

About The Position

This is a Closed/Promotional recruitment. To be considered, you must be currently employed with the City of Cypress as a Full-Time employee. The Police Department is recruiting for the position of Secretary to the Chief of Police. This is an exciting opportunity open exclusively to current, full-time employees. If you possess strong administrative skills, and are motivated and committed to operational excellence, we encourage you to apply!

Requirements

Modern office methods, procedures and techniques.
Correct English usage, spelling, grammar, and punctuation.
Effective public relations skills.
Proficient in Microsoft Office (Word, Excel and Outlook).
Procedures and basic functions and organization of municipal government.
Basic principles of supervision and training.
Communicate clearly and concisely, both orally and in writing.
Type accurately at a speed of 60 words per minute.
Efficiently operate a variety of office equipment, including a personal computer using Windows-based software.
Understand and follow both oral and written instructions.
Apply accurate English usage, spelling, grammar, and punctuation to written materials.
Proofread typed materials.
Establish and maintain cooperative and effective work relationships with those contacted in the performance of duties.
Compose and prepare routine correspondence independently.
Learn and understand the organization of the City and department operation goals and objectives, including related outside public and private agencies as necessary to assume assigned responsibilities.
Learn, understand, interpret and apply department policies, procedures, organization and operating details.
Plan, organize, and schedule priorities.
Exercise appropriate judgment, initiative, tact, courtesy and discretion in dealing with confidential and/or sensitive matters.
Work independently with minimal supervision.
Analyze situations carefully and adopt effective courses of action.
Four years of increasingly responsible secretarial/administrative support experience, including experience in a lead position and a high school diploma or G.E.D.

Responsibilities

Perform a variety of routine tasks including accurate typing, proofreading, spelling, grammar, filing, editing, and operation of word processing and other automated systems.
Compose routine correspondence not requiring the personal attention of supervisory personnel.
Provides customer service to internal and external customers, including the Police Management, Police employees and other City departments.
Develops, maintains and updates departmental electronic and paper records, files, and databases.
Participate and assist in the administration of a department through the handling of routine personnel/timecard, budget, purchasing duties, and preparation of comprehensive reports as assigned.
Recommend organization or procedural changes affecting clerical support activities.
Initiate and maintain a variety of files and recordkeeping systems as related to department operations.
Maintain manuals and update resource materials.
Schedule appointments and arrange travel, conferences, and meetings for assigned staff; supervise, train, and evaluate subordinates as assigned.
Perform other related duties as assigned.