OPS SECRETARY SPECIALIST - 67965607
About The Position
This position works under the direct supervision of the Regional Program Supervisor providing oversight to Clinical waiver including behavioral services in the region. This position works collaboratively to coordinate the activities of the Regional Program Supervisor, Medical Case Managers, QSI Assessors and Forensic liaison with group home and other service providers assure that appropriate, timely and effective services are provided in accordance with state rules and regulations. The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics. This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.
Requirements
- High School Diploma or its equivalent.
- Ability to plan, organize and coordinate work assignments.
- Ability to communicate effectively.
- Ability to establish, and maintain effective working relationships with others.
- Ability to understand and apply applicable rules, regulations, policies, and procedures.
- Ability to work independently.
Responsibilities
- Performs general clerical duties may include, handling incoming calls, preparing, or routing correspondence, ordering office supplies, scheduling meetings, track/help maintain calendars and assignments as well as file or scan paper and electronic documents.
- Gathers documentation for travel reimbursement, prepares travel reimbursement forms and obtains review/signature of staff. Submits travel documents for processing.
- Assists with making assignments and tracks completion on a tracker spreadsheet, entering, and verifying information in the iConnect system, assists with scheduling appointments for face-to-face visits, enters routine information into report templates, prints and scans documents needed for reviews, and contacts appropriate persons to request missing documentation.
- Maintains a calendar for conference rooms, schedules face-to-face and online meetings, notifies participants of date/time and location or sends electronic invitations, assists with preparation of meting materials.
- Opens hard copy correspondence and prioritizes for supervisor and others’ review, notes deadlines and informs staff of priority based on deadlines, assists with drafting correspondence.
- Assists with entry of documents into iConnect, prepares short-form support plans as designated. Prints and mails Notices of Eligibility.
- Assists with hiring activities, including scheduling interviews, assisting with reference checks, organizing hiring paperwork as assigned.
- Other Related Duties as assigned
Benefits
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
- Retirement plan options
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
