Secretary (Senior Director) - Elementary School Programs

Wake County Public School System • Cary, NC

3d • Hybrid

About The Position

Performs secretarial duties and provides administrative support to the office of Region 1 ES Achievement & School Support. Maintains all necessary budgetary processes to enhance professional learning across all departments. Interacts with Central Services staff, school staff, and the public.

Requirements

• High school diploma or equivalent
• Experience in a secretarial or related field
• Experience in managing and maintaining budget and payroll functions
• Considerable knowledge of bookkeeping and accounting procedures
• Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps
• Effective time management skills
• Problem solving skills
• Excellent customer service skills with the ability to calmly route concerns to appropriate staff
• Ability to work independently without close supervision
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback
• Ability to understand, interpret, and apply specific rules and regulations governing the processing of fiscal documents, maintenance of financial records, and the preparation of fiscal reports
• Ability to complete complex tasks and minimize errors with attention to detail
• Ability to establish and maintain effective working relationships with school system staff, parents, community organizations, vendors, and external agencies.

Nice To Haves

• Associate’s degree or equivalent technical training
• Experience using Oracle business applications
• Secretarial experience in a Central Services, school, or academic setting.

Responsibilities

• Provides administrative support to the Senior Director of Region 1 ES Achievement & School Support.
• Maintains departmental general ledger; creates budget transfers and amendments, as needed; creates and processes purchase order and direct pay requests; orders, receives and distributes supplies for department; processes contracts, service agreements, and payments for agreements generated by the office of Region 1 ES Achievement & School Support.
• Communicates with school system staff and vendors concerning accounts payable items, as required, to effectively clear outstanding financial obligations.
• Organizes and assists with logistics of various meetings for and within the department.
• Monitors and processes time records for departmental staff including leave requests and reports; processes travel reimbursement requests for departmental staff.
• Generates effective correspondence, presentations, reports, and other documents, as directed.
• Performs other related duties, as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED