Secretary, School (10-month)

Polk County Public Schools•Lakeland, FL

12h•Onsite

About The Position

This position performs responsible clerical work and a variety of secretarial duties in a school. The secretary prepares and processes school records and correspondence, maintains files and attendance records, processes orders and other documents, and provides information and assistance to students and the public. The role may also provide secretarial support to the principal or assistant principal and handle internal accounts, payroll records, and related financial reports.

Requirements

Graduation from an accredited high school or completion of a GED.
Clerical and secretarial office experience, or an equivalent combination of training and experience.
Knowledge of school operations and programs.
Knowledge of office practices and procedures, grammar, spelling, and business correspondence.
Knowledge of bookkeeping procedures.
Ability to exercise independent judgment.
Ability to deal effectively and courteously with students, school personnel, and the general public.
Ability to type at a prescribed rate of speed.

Nice To Haves

Bilingual/biliterate.

Responsibilities

Compile and type school attendance reports and other materials from copy, rough drafts, or general instructions.
Type and process student registration documents, absentee lists, tardy slips, form letters, and routine correspondence.
Prepare reports, narratives, statistical tabulations, and financial reports.
Operate office copy machines and duplicating equipment; type teaching materials and cut stencils.
Process purchase orders, work orders, requisitions, and documents requiring procedural knowledge.
Register and withdraw students.
Maintain files, attendance records, and potentially property records.
Review documents for completeness, obtain required signatures, route documents, and follow up as needed.
Provide information and assistance to students and the general public in person or by telephone, applying knowledge of school rules, regulations, and procedures.
Perform receptionist duties.
May serve as secretary to the principal or assistant principal by arranging appointments, taking calls, answering inquiries, and independently composing routine correspondence.
Receive, deposit, and disburse money; maintain internal accounts.
Keep time records and prepare payrolls.
May take dictation and transcribe it into finished format.
Perform other duties as assigned.