Secretary - School Support/Program Support (Bilingual & Non-Bilingual)

Anaheim Union High School District • Anaheim, CA

3d • Onsite

About The Position

Under general supervision, performs a variety of moderately complex clerical and office support functions for a school official/administrator at an assigned school site or school program. Performs routine word processing, records management duties, and provides oral and basic written translation and interpretation of materials from English to a designated second language (for Bilingual positions). For Program Support, under the general direction of an administrator or assigned supervisor, performs varied clerical and secretarial support duties involving frequent and responsible public contacts requiring an understanding of a process or functional area. Provides technical information concerning policies and procedures of an assigned program or department in the District office and assists in assuring smooth and efficient office operations.

Requirements

• Graduation from high school.
• Two years of increasingly responsible secretarial experience.
• Proficient computer skills in data entry and software.
• Type at 45 words per minute from clear copy.

Nice To Haves

• Coursework in typing and office methods and practices, including but not limited to filing, office machines, receptionist and telephone technique is desirable.
• Knowledge of State of California's records retention procedures.
• Intermediate math.
• Basic budgeting practices regarding monitoring and control.
• Customer service techniques.

Responsibilities

• Performs a variety of moderately complex clerical and office support functions.
• Performs routine word processing.
• Manages records and performs records management duties.
• Provides oral and basic written translation and interpretation of materials from English to a designated second language (for Bilingual positions).
• Performs varied clerical and secretarial support duties involving frequent and responsible public contacts.
• Provides technical information concerning policies and procedures of an assigned program or department.
• Assists in assuring smooth and efficient office operations.
• Receives, sorts, and distributes departmental mail.
• Schedules and coordinates meetings.
• Prepares rooms and materials for meetings and events.
• Maintains schedules as assigned.
• Proofs and edits correspondence.
• Types correspondence in support of an assigned administrator, program, or district department.
• Assists parents and personnel with the proper completion of forms.
• Provides parents with information packets and forms regarding assigned programs and tracks and reviews applications.
• Inputs a wide variety of information into computerized databases.
• Generates a variety of reports, lists, and queries to ensure compliance with state regulations and per request of an administrator.
• Distributes, requests, collects and files department and program forms.
• Files, scans, microfilms, and purges departmental records.
• Assures the timely distribution and receipt of a variety of records and reports.
• Performs secretarial support duties that involve frequent contacts requiring an understanding and technical knowledge of an assigned district program or an assigned department in the District office.
• Directs people to appropriate departments within the District office.
• Communicates effectively with district staff, students, parents, school sites, vendors and any other public contacts.
• Resolves issues, problems, and complaints as appropriate.
• Screens and routes calls.
• Takes and relays messages.
• Attends departmental meetings and trainings.
• Provides clerical assistance to other departments and secretarial staff as necessary.
• Operates a variety of office equipment including a copier, fax machine, calculator, typewriter, and a computer and assigned software.
• Inventories, orders, and distributes supplies for an assigned district program or for a department in the District office.
• Creates work orders for maintenance and IT repairs.
• Contacts vendors to purchase program and department materials.
• May fingerprint new employees and coordinate the process and procedures.
• May assist with substitute and volunteer processes and procedures.
• May prepare timesheets or assist with recording and computing employee timesheets as assigned.
• May assist with disciplinary processes and procedures.
• May assist with the tracking and scheduling of vaccines, screenings, and clinics.
• May process requests for transcripts from outside of the District.
• May evaluate transcripts for microfilming or use microfilm equipment to fulfill transcript requests.
• May verify that students live within District boundaries.
• May arrange for the transportation of students involved in Special Youth Services.
• May assist with the enrollments, drops, and transfers for students involved in Special Youth Services.

Benefits

• 100% employer contribution towards employee and family premiums for health benefits.
• Sick leave, holidays, bereavement and emergency leaves.
• Public Employees Retirement System (PERS) membership.
• Medical, dental, vision care, behavioral health and life insurance for employees and their dependents (for permanent classified employees working 20 hours or more per week).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED