181 days) (2026-2027)

Aiken County Public Schools•Aiken, SC

10h•Onsite

About The Position

This role encompasses two distinct positions: Secretary and Parent Involvement Aide. The Secretary provides routine clerical support to ensure the smooth and efficient operation of the school, handling tasks such as typing, filing, answering calls, scheduling, and data entry. The Parent Involvement Aide acts as a liaison between the school and community to promote parent involvement, facilitate communication, and support school events and activities. Both roles require effective communication with students, parents, and teachers, and adherence to school district policies.

Requirements

Minimum of high school diploma and three years of experience using computer applications in an office environment, or a post-secondary degree in computer applications with some related work experience; or an equivalent combination of education, training, and experience.
Advanced knowledge of Business English, spelling, punctuation, and mathematical computation.
Excellent vocabulary.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write and/or type routine reports and correspondences.
Ability to speak effectively before groups of district personnel or organizations.
Ability to add, subtract, multiply, and divide in all units of measurement, using whole numbers, common fractions, and decimals.
Application of percentages, ratios, and proportions to practical situations.
Ability to interpret and carry out instructions furnished in written, oral, diagram or schedule form.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to analyze information and use logic to address work-related issues and problems.
Ability to quickly assess employee, departmental, and administrative needs and provide timely feedback.
Ability to analyze varied functions, processes, and tasks for the preparation of varied and complex records and reports.
Thorough knowledge of the principles of office management and of modern office procedures, systems, and equipment.
Strong knowledge of word processing, e-mail, spreadsheets, electronic file management, the internet, and reporting and presentation software.
Knowledge in maintaining confidentiality of information of a sensitive and confidential nature.
Ability to type clear copy at the minimum required rate.
Ability to create electronic reports and presentations, use the internet efficiently, communicate electronically via e-mail, and manage electronic data and files in an organized manner.
Ability to perform duties with awareness of all district requirements and Board of Education policies.
Ability to operate a personal computer and related software.
Ability to work independently, with limited supervision.
Ability to develop effective working relationships with students, and the school community.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to develop effective working relationships with staff and district employees.
Ability to perform duties with a high level of detail and accuracy.
Ability to self-monitor and manage multiple tasks while working individually and with members of a group.
High School Diploma; meets highly qualified standards as defined by NCLB Act of 2001.
A good knowledge of and understanding of child growth and development; or any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities.
Ability to work with mathematical concepts such as probability and statistical inference and in the display and interpretation of data.
The employee is directly responsible for the safety, well-being of students.

Nice To Haves

Associates Degree preferred, 60 hours college credit from an accredited college, or passing score on the ParaPro Exam.

Responsibilities

Provides secretarial support by answering, screening, and directing telephone calls.
Screens incoming mail and types various documents, records, and reports.
Develops and maintains a central filing system.
Directs visitors and schedules meetings.
Takes minutes and provides back-up to school clerical staff.
Handles confidential documents and maintains confidential files and records.
Enters employee and/or student information into the computer.
Interacts with school administrators, staff, students, parents, business persons, and government officials.
Maintains a calendar for the Principal and the school.
Serves as a liaison between the Principal, teachers, support staff, PTA, and other staff.
Maintains office inventory and school store supplies, ordering as necessary.
Serves as back-up to the school nurse, provides first-aid, and dispenses medication as authorized.
Participates in District-wide meetings and training activities.
Serves as a liaison between District and school level program administrators for data management.
Answers complaints and inquiries, or refers them to appropriate persons/departments.
Interprets school District policies, rules, and regulations.
Compiles data, analyzes data, and prepares related statistical reports.
Maintains various record-keeping systems, including confidential records.
Operates general office equipment such as a computer, printer, copier, calculator, facsimile machine, typewriter, and telephone system.
Works closely with parent groups to disseminate information in a timely manner.
Provides assistance with home-school relations and supporting teachers with parent communication.
Supports home-school relations by preparing copies, mailings, light typing, and data entry.
May use computers in performing assigned tasks.
Assists with volunteer programs and maintains a record of volunteers and their strengths.
Plans and hosts school events and activities such as parent workshops, programs, days/nights, carnivals, and beautification days.
Participates in committee meetings for planning activities.
Keeps parent meeting minutes and follows up on assignments.
Assists with parent workshops on various topics.
Assists with teacher events and incentive programs.
Works closely with the PTA board to plan events.
Relays information to stakeholders concerning events and fundraisers.
Keeps school calendar and event information up to date.
Compiles and prints monthly/weekly newsletters, updates website and Facebook pages, and creates automated calls to parents.
Distributes, collects, and compiles parent involvement surveys.
Maintains front office bulletin board and marquee.
Maintains the school’s parent room where parents can access resources.
Meets regularly with the principal to develop and review work plans and assess impact.
Responds to parents positively and refers them to appropriate staff.
Keeps a contact log of interactions with parents, students, and community partners.
Serves on the SIC, PTO, etc.
Greets/welcomes parents and conducts school tours.
Works with the guidance department to support new parents.
Works closely with teachers to help students with organization skills related to homework assignments.
Performs other duties as may be assigned by the Principal.

Benefits

Varies depending on school level
Level 109 Pay Scale
The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year.
181 Days, 3.75 Hours
Level 107 Pay Scale

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