SECRETARY IV (SR-18) [1 vacancy]

City and County of Honolulu•Oahu, HI

13d•Onsite

About The Position

The Department of Human Resources (DHR) is looking for a Secretary IV in Honolulu. This full-time temporary (limited-term appointment [LTA]) position within the Administration Division serves as a trusted personal assistant, providing secretarial services to the Assistant Director of Human Resources.

Requirements

Citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment
Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.
Five (5) years of secretarial, stenographic or substantive clerical experience.
Knowledge of office practices and procedures
Knowledge of principles and capabilities of word processors and microcomputers
Knowledge of filing methods and systems
Knowledge of grammar, spelling and word usage
Knowledge of use of standard office equipment
Knowledge of principles and practices of supervision
Ability to understand and effectively use word processing and other software applications
Ability to give and follow oral and written instructions
Ability to understand and interpret laws, ordinances, rules and regulations
Ability to summarize and brief materials
Ability to type and/or key/input information accurately
Ability to transcribe notes accurately
Ability to deal tactfully and effectively with employees and the public
Possession of an appropriate valid driver's license, as required.

Nice To Haves

Familiarity/experience working in a governmental or legal organization.

Responsibilities

Organizing and coordinating matters that require executive attention
Searches files to assemble background materials and information for the executive's action or decisions
Communicate information to the public, to internal City Departments, or others based upon knowledge of departmental functions, organization, regulations and manager's thinking and attitude
Taking and transcribing notes of meetings and conferences, and preparing summary minutes
Reading incoming emails, postal mail and answering routine correspondences
Create written correspondence from oral or written instructions
Screening callers/visitors and making appointments for the manager
Keeping records of expenditures and draft budget requests
Responding and assisting callers in a wide variety of inquiries, requiring knowledge of numerous City Departments
May supervise clerical employees by scheduling, assigning and reviewing their work
Maintain confidentiality with sensitive information