Secretary III - DOE Office of Acquisition & Business Services

Aleut Career • Oak Ridge, TN

1d

About The Position

The Office of Acquisition & Business Services (OABS) oversees, administers, and supports procurement and financial assistance awards servicing site management offices for the Department’s SC national laboratories. OABS includes the Small Business Program and the Contractor Industrial Relations organization.

Requirements

• High school diploma or GED is required.
• Polished verbal and written communication skills
• Ability to use computer systems, Microsoft Office software (Word, PowerPoint, Excel, Outlook)
• Ability to prioritize, multitask, and meet deadlines
• Knowledge of record management best practices and procedures
• Strong written and verbal communication skills with the capability of facilitating, briefing, speaking, and writing compelling papers/products.
• Exceptional organizational skills, ability to manage multiple concurrent tasks.
• Ability to work cooperatively, collaboratively, and respectfully with people inside and outside the organization to achieve mission goals.

Nice To Haves

• An Associate's or Bachelor’s degree is preferred.

Responsibilities

• Manage calendars for the Acquisition Division Assistant Manager and Director
• Administer accountability tracker
• Set up teleconferences and conference calls
• Prepare a quad-report for upcoming meetings, and update accordingly
• Ensure staff have completed bi-weekly reports
• Verify staff’s time entries and enter staff time
• Work with the CSC-1 Office Manager to schedule the SMCRB
• Help with budget training and schedule travel as needed
• Stage records for destruction according to regulations and policies
• Manage conference room schedules and serve as the point of contact for space management
• Orders office supplies
• Proof and edit Acquisition Division documents
• Submit staffing packages to the front office group
• Maintain work schedules and the leave calendar
• Get new hires set up prior to the first day and give them the division documents needed
• Process incoming mail for the division
• Review and send 301 notices for Congressional Notification
• Track mandatory trainings and due dates

Benefits

• Health insurance
• Dental/Vision insurance
• Paid Time Off
• Short- and Long-Term Disability
• Life insurance
• 401k and match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED