Secretary III – College of Dentistry, Academic Affairs

UIOWA • Iowa City, IA

3d • Onsite

About The Position

The University of Iowa College of Dentistry is seeking a Secretary to join our office of Academic Affairs. In this role, you will be providing high-level clerical support to the Assistant Dean of Academic Affairs, including coordinating meetings, managing documentation, and assisting in event planning. If you are a passionate and detail-oriented individual, apply today!

Requirements

• Any combination of related clerical office experience related undergraduate education and/or post high school clerical training that is equivalent to four years of full-time employment and includes the use of word processing.

Nice To Haves

• Experience providing administrative or operational support in a higher education, healthcare, or similarly complex environment.
• Demonstrated written, verbal, and interpersonal communication skills, including the ability to prepare correspondence, reports, agendas, and meeting/promotional materials.
• Demonstrated organizational skills and ability to manage multiple priorities and deadlines.
• Demonstrated attention to detail and ability to maintain accurate records and documentation.
• Experience coordinating virtual and in-person meetings, committees, events, or projects involving multiple stakeholders.
• Experience collecting, organizing, maintaining, and reporting information using databases, spreadsheets, survey tools, or other electronic systems.
• Experience supporting purchasing, budgeting, reconciliation, or financial recordkeeping activities.
• Experience working with learning management systems, assessment platforms, or other enterprise software systems.
• Experience maintaining confidential information and records with discretion.

Responsibilities

• Coordinate curriculum review activities and documentation.
• Compile and validate assessment data and curriculum reports.
• Maintain curricular records for accreditation and program planning.
• Track student attendance and communicate compliance concerns.
• Collect, organize, and maintain academic and assessment data.
• Generate routine and ad hoc reports for leadership and committees.
• Coordinate curriculum alignment seminars and faculty calibration activities.
• Manage learning management system content and participation tracking.
• Maintain faculty development records and accreditation documentation.
• Train and support faculty in examination software and assessment tools.
• Coordinate electronic exam administration and quality assurance processes.
• Assist with OSCE planning, logistics, and implementation.
• Track expenditures, reconcile purchases, and maintain financial records.
• Process invoices, reimbursements, and procurement requests.
• Coordinate ordering of instructional materials and office supplies.
• Coordinate committee meetings, agendas, and supporting materials.
• Record minutes, track action items, and maintain committee records.
• Manage follow-up communications and governance documentation.
• Coordinate academic events, faculty development programs, and meetings.
• Manage academic communications, announcements, and shared email accounts.
• Maintain web content, schedules, and operational documentation.

Benefits

• Exceptional health coverage
• University-paid life insurance
• Robust retirement plans
• Generous leave policies
• 24/7 support services
• Well-being resources
• Access to UI Health Care specialists
• Advanced training
• Leadership development
• Tuition assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED