Secretary III - Legislative Services

Cowichan Valley Regional District

6d•Hybrid

About The Position

The Cowichan Valley Regional District (CVRD) is seeking a regular full-time Secretary III for the Legislative Services Division within the Corporate Services Department. This role involves performing receptionist and administrative support services. Key duties include preparing and distributing agendas, taking and transcribing minutes, providing information related to Division activities, managing meeting software, tracking documents, updating the website, assisting with special projects, word processing, data entry, handling mail, and filing. The position is located in Duncan, BC, and is eligible for a hybrid work schedule after an initial in-office training period, but it is not a fully remote position.

Requirements

Secondary school graduation.
Completion of a minimum 6-month office administration certificate from an accredited educational institution.
Four (4) years of related experience.
A minimum of two years acting as a recording secretary to committees, council, boards, or commissions, preferably at the local government level.
Experience using meeting management software is an asset.
Enrolment/completion in a certification program involving Local Government Administration, Public Administration, Business Administration or a related field.
An equivalent combination of education, training, and experience may be considered.

Nice To Haves

Experience using meeting management software.

Responsibilities

Performing receptionist and administrative support services for the Legislative Services Division.
Preparation and distribution of agendas.
Taking and transcribing minutes.
Providing information and assistance related to Division activities and meeting management software.
Document tracking.
Website updates.
Assisting with special projects.
Word processing assignments.
Data entry.
Handling mail.
Filing.