MCPP: Secretary II

KBR, Inc.•Jacksonville, FL

About The Position

Performs a wide variety of secretarial / clerical tasks in support of operations for the Marine Corps Prepositioning Program (MCPP). Provides technical assistance, guidance, or training to lower level clerical employees. Assists higher level secretarial/clerical employees. Organizes, establishes and maintains a complete and accurate office filing system of records, including employee records, timecards, daily attendance logs, correspondence, reports, etc. Prepares routine office forms and reports, (e.g., overtime authorizations, payroll adjustment notices, travel orders, expense reports). Screens telephone calls, visitors, and incoming mail; responds to inquiries which require knowledge of office procedures or collection of information from files or other offices. Determines which requests should be handled by the supervisor, appropriate staff member, or other offices. Coordinates administrative activities between functional offices and keeps manager’s direct reports aware and informed of pertinent information needed for day-to-day operations. Schedules tentative appointments without prior clearance. Arranges for conferences and meetings, and assembles established background materials as directed. Attends meetings, takes appropriate minutes, and reports on proceedings. Reviews correspondence, memoranda, and reports prepared by others for the supervisor’s signature to ensure completeness and accuracy. Assures that proper clearances have been obtained when necessary. Performs stenographic and typing work. Proofreads and edits work for correct spelling, grammar, punctuation, etc. Uses standard office equipment such as personal computer, Xeroxing machine, facsimile machine, collator/sorter, etc. Complies with all MPF ISO 9002 policies and procedures. Performs other duties as assigned.

Requirements

Must be a US Citizen
Secret security clearance.
HS Diploma or equivalent
At least two (2) years of experience in a customer or business-oriented position.

Responsibilities

General clerical, receptionist, and project-based work.
Support general business operations by providing administrative support activities.
Under close supervision, work to complete defined tasks in accordance with standard procedures, requiring some knowledge of general office procedures.
Access, store, and distribute CLASSIFIED/SECRET/Proprietary information, which must always be safeguarded.