Secretary I 12 Months/40 Hours Family and Community Engagement
About The Position
This is a senior-level secretarial position responsible for performing administrative and complex secretarial tasks. The use of a personal computer for word processing and database entry is an integral part of this position. Employees serve as secretarial support to administrators of a unit or major section, relieving them of clerical work and routine administrative and business detail. The employee is required to exercise independent judgment in solving office management problems and act on behalf of administrators in accomplishing administrative business. This title differs from the Secretary II title by virtue of its administrative focus that involves planning, research, interpretive and higher-level decision-making responsibilities. The employee reports directly to, and works under the general supervision of, an administrator and is permitted considerable freedom in referring or responding to inquiries. Direct supervision may be exercised over clerical staff. Does related work as required.
Requirements
- Civil Service Application and Resume required.
- Thorough knowledge of office terminology, practices, and procedures.
- Good knowledge of English grammar and usage.
- Good knowledge of terminology, vocabulary, and letter formats used in business correspondence.
- Good knowledge of office management techniques.
- Working knowledge of first-line supervision when applicable to the position.
- Record keeping ability.
- Ability to operate a variety of office equipment.
- Ability to use a personal computer for word processing and data entry.
- Ability to complete complex clerical assignments independently.
- Ability to understand, follow, and interpret oral and written directions.
- Ability to impart information.
- Ability to effectively interact with the public.
- Good judgment.
- Physical condition commensurate with the demands of the position.
Responsibilities
- Performing administrative and complex secretarial tasks.
- Serving as secretarial support to administrators of a unit or major section.
- Relieving administrators of clerical work and routine administrative and business detail.
- Exercising independent judgment in solving office management problems.
- Acting on behalf of administrators in accomplishing administrative business.
- Planning, research, interpretive and higher-level decision-making responsibilities.
- Responding to inquiries.
- Exercising direct supervision over clerical staff when applicable.
- Composing and proofreading business correspondence and written reports.
- Interpreting and transmitting administrative directives and policies.
- Conducting research and making recommendations.
- Researching, developing, and preparing a budget.
- Prioritizing workload in accordance with supervisor's priorities.
- Reviewing, prioritizing, and taking action on supervisor's mail as appropriate.
- Independently researching information for supervisor's use.
- Establishing and maintaining a filing system.
- Handling material in a confidential manner.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
