Secretary I, II (LO-104-26E) - SJC

Los Angeles County Sanitation Districts•San Jose, CA

5d•Onsite

About The Position

The County Sanitation Districts of Los Angeles County is seeking an organized, customer service-oriented, and motivated professional to join the Wastewater Management Department as a Secretary I/II at the San Jose Creek Water Reclamation Plant in Whittier. This is an excellent opportunity to become part of a collaborative public service organization that plays a vital role in protecting public health and the environment for millions of residents across Los Angeles County. In this role, you will serve as a key member of the section by coordinating administrative operations, supporting technical and management staff, preparing reports and correspondence, organizing meetings and projects, and helping maintain efficient office operations. The ideal candidate is detail-oriented, adaptable, and enjoys working in a fast-paced team environment while providing high-quality administrative support. The Sanitation Districts offer meaningful work, opportunities for growth and development, and a supportive workplace committed to serving the community through innovation and environmental stewardship.

Requirements

For SECRETARY I: One (1) year of experience in the County Sanitation Districts of Los Angeles County performing the duties at or above the Office Assistant I level, OR Two (2) years of experience in stenographic or clerical work.
For SECRETARY II: One (1) year of experience in the County Sanitation Districts of Los Angeles performing secretarial and clerical duties of a Secretary I or Senior Office Assistant.
For BOTH LEVELS: Satisfactory completion of college level business, secretarial or clerical course work may be substituted on a year-for-year basis for up to one year of the required experience.
Type 50 words per minute with a maximum 10% error rate.
Interpret and apply administrative rules, procedures and policies.
Perform word processing operations with full proficiency utilizing a desktop computer.
Prioritize and coordinate office procedures.
Keep records.
Independently compose and prepare correspondence.
Edit and correct written materials.
Train clerical support staff.
Maintain departmental files and records.

Nice To Haves

Highly proficient using Word, Adobe Acrobat Professional, Excel, DMS, WAM and other office management software.

Responsibilities

Lead the administrative functions of the section.
Perform secretarial work involving the organization, coordination and facilitation of the section's administrative and technical projects.
Accomplish clerical tasks involving office systems and procedures.
Train and delegate work to subordinate and clerical staff.
Compile data and prepare reports utilizing advanced word processing and related software.
Lead the administrative functions of the WRP Section.
Facilitate and coordinate administrative tasks between groups and departments.
Work cooperatively and effectively with other groups and departments to efficiently complete administrative work.
Perform complex secretarial work.
Coordinate and maintain office procedures and systems.
Accomplish administrative details.
Type final versions of letters, reports, charts, forms, and rosters from notes, drafts, verbal directions, or written instructions.
Organize and prepare information for letters and reports.
Generate draft agenda items and coordinate such agenda items with the Department Administrative Secretary and other sections/departments as needed.
Provide timekeeping support.
Answer the telephone, greet visitors, take messages, and provide information.
Route correspondence.
Sort and log incoming and outgoing mail.
Independently compose routine correspondence.
Create and maintain office files and records.
Schedule and arrange training, appointments, and meetings.
Make travel arrangements.
Train and delegate work to subordinate clerical staff.
Operate office equipment such as fax machines and document copying equipment.
Utilize word processing, spreadsheet, and database programs.
Prepare and organize documents using advanced features in Word, Adobe Acrobat Professional, Excel, DM5, WAM, and other office management software.
Coordinate petty purchases, requisitions, and petty cash transactions for the section.
Provide back-up to the Department Administrative Secretary, when necessary.
Perform related duties as required.