Secretary I - Electric Administration

City of Ames•50010, IA

2d•Onsite

About The Position

The City of Ames has an exciting opportunity as a Secretary I position, which provides support to Electric Administration. Under general supervision, the Secretary I provides full administrative support for a division or department manager including boards and commissions; performs related work as required. The ability to multi-task under pressure due to deadlines and requests from internal and external customers is paramount to achieving success. The typical hours for this position are Monday-Friday from 8:00am to 5:00pm.

Requirements

Some post-secondary education or training in administrative science, office management or business
Two years of full service administrative or office management experience including at least one year using a major word processing software package
Ability to type a minimum of 40 net words per minute.

Nice To Haves

Experience with budgeting, office/facility management, Power Point, and records retention.
Experience posting professional website and social media content.

Responsibilities

Manages the office for and provides secretarial support for a division or department; greets and screens visitors and screens telephone calls; schedules appointments; makes meeting and travel arrangements; maintains inventory of office supplies; completes forms and documents to effect internal City transactions.
May serve as the recording secretary to a board or commission; participates in compiling agenda items; prepares and distributes board packets; takes and transcribes minutes; notifies appropriate individuals, groups or agencies regarding board actions; maintains manual and/or automated historical record of board actions.
Composes and types correspondence, which requires a comprehensive understanding of departmental programs, operations and regulations, and the use of Microsoft Office programs.
Develops and maintains an effective and efficient office filing system.
Exercises discretion and independent judgment in applying policies and procedures to division, department, or organization-wide situations; assists department or division manager in handling sensitive and confidential matters.