Secretary for Special Education - Central Office

Madison City Schools•Madison, AL

12d

About The Position

Secretary for Special Education - Central Office Qualifications: High School diploma or GED Clerical experience preferred Proficient in Google Workspace applications, including Docs, Sheets, Slides, and Gmail. Experience with school/special education records FSLA Status: Non-Exempt Reports To: Director of Special Education Background Check Required: (Ala. Code §§ 16-22A-5)-Upon offer of employment, employees will be required to submit legible fingerprints for a background review by the Alabama Bureau of Investigation and the Federal Bureau of Investigation. Background checks must not be more than 10 years old. Required Knowledge, Skills and Abilities: Organizing and coordinating skills Knowledge of budgetary process Knowledge of organizational structure, work flow and operating procedures Ability to keep business matters confidential Ability to type 50 words per minute Proficiency in MGoogle Workspace applications, including Docs, Sheets, Slides, Gmail, and PowerSchool Special Programs. Ability to deal with people in person and on the telephone in a pleasant and courteous manner Ability to create, compose and edit written material Ability to organize materials and maintain accurate records Ability to distribute documents in an efficient manner Ability to maintain and establish effective relationships within the workplace Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced intensive environment Skills in organizing resources and establishing priorities Knowledge of structure, policies and procedures of a large organization Ability to coordinate and organize meetings and special events Seasoned professional secretary to manage multiple priorities and to interact with a variety of people, professionals and organizational entities Essential Functions: Answer ALL telephone calls, emails and take messages Collect and manage mail in an efficient and effective manner Establish and maintain databases as required Prepare reports and assist with projects as necessary Maintain annual special education budget as necessary Prepare emails and other correspondence as necessary Maintain applicable electronic databases, files and programs as directed Maintain confidentiality and follow proper procedures with special education files Must be able to meet and interact with employees and parents/guardians in routine situations, which require tact, discretion and courtesy Assist with professional development/collaboration presentations, special projects and provide clerical support for professional development including registration, event planning and technology set-up Maintain all special education program records in compliance with State, Federal and District guidelines Assist with the organization of the Extended School Year Program Process expense claims, invoices and purchase orders for the special education staff/program Maintain inventory and order all department supplies and equipment Process all contracts with non-public agencies and specialists providing services for SPED Department Other related duties as assigned This position will be subject to the Students First Act of 2011. Madison City Schools reserves the right to fill this position by transfer of a qualified applicant who is already employed by Madison City Schools. Under the Students First Act of 2011, no credit toward tenure or non-probationary status is earned in the initial school year of employment if the date of hire occurs after September 30. Expected Employment : 240 days/ 8 hrs. (full year) Evaluation : According to established Board policies and administrative procedures and guidelines. Salary Range: According to Madison City Schools Salary Schedule (Salary based on employment for complete year). Up to 10 years experience will be counted for new employees who provide documentation of full-time experience in the area of concentration. For School District information, please click here (Right click and select "Open link in new tab") For Madison City Schools Salary Schedule, please click here (Right click and select "Open link in new tab")

Requirements

High School diploma or GED
Clerical experience preferred
Proficient in Google Workspace applications, including Docs, Sheets, Slides, and Gmail.
Experience with school/special education records
Organizing and coordinating skills
Knowledge of budgetary process
Knowledge of organizational structure, work flow and operating procedures
Ability to keep business matters confidential
Ability to type 50 words per minute
Proficiency in MGoogle Workspace applications, including Docs, Sheets, Slides, Gmail, and PowerSchool Special Programs.
Ability to deal with people in person and on the telephone in a pleasant and courteous manner
Ability to create, compose and edit written material
Ability to organize materials and maintain accurate records
Ability to distribute documents in an efficient manner
Ability to maintain and establish effective relationships within the workplace
Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced intensive environment
Skills in organizing resources and establishing priorities
Knowledge of structure, policies and procedures of a large organization
Ability to coordinate and organize meetings and special events
Seasoned professional secretary to manage multiple priorities and to interact with a variety of people, professionals and organizational entities

Responsibilities

Answer ALL telephone calls, emails and take messages
Collect and manage mail in an efficient and effective manner
Establish and maintain databases as required
Prepare reports and assist with projects as necessary
Maintain annual special education budget as necessary
Prepare emails and other correspondence as necessary
Maintain applicable electronic databases, files and programs as directed
Maintain confidentiality and follow proper procedures with special education files
Must be able to meet and interact with employees and parents/guardians in routine situations, which require tact, discretion and courtesy
Assist with professional development/collaboration presentations, special projects and provide clerical support for professional development including registration, event planning and technology set-up
Maintain all special education program records in compliance with State, Federal and District guidelines
Assist with the organization of the Extended School Year Program
Process expense claims, invoices and purchase orders for the special education staff/program
Maintain inventory and order all department supplies and equipment
Process all contracts with non-public agencies and specialists providing services for SPED Department
Other related duties as assigned