Secretary - Director of Operations

Katy ISD•Katy, TX

1d•Onsite

About The Position

Provide administrative and clerical support to the Operations Director, Operations Supervisors and custodial staff by preparing correspondence, maintaining records, coordinating communications, processing documents and assisting with daily operational functions to ensure efficient and effective department operations.

Requirements

College hours, high school diploma or GED
Knowledge of basic office software and phone systems
Bilingual (oral and written) in English and Spanish required
Attention to detail and accuracy in work
Strong communication and customer service skills
Ability to maintain emotional stability
Cooperative with district personnel and patrons

Responsibilities

Serve as translator as needed for Spanish/English language conversion (oral and written).
Coordinate communications with departmental personnel.
Greet and assist visitors and district personnel.
Prepare correspondence for Operations Department.
Keep daily log of absentee call-ins for Maintenance and Operations and follow-up on unreported absences and missed punches.
Process and maintain all Operations Department personnel files.
Initiate requisitions for outside vendors and central warehouse.
Input weekly supply requests for all facilities and campuses in Munis.
Input department work orders and assign accordingly.
Keep daily and monthly reports up-to-date, record and distribute.
Assist employees, as needed, with work-related forms and procedures.
Assist with insurance meetings and process enrollment forms for Operations Department.
Assist workforce with accident forms, first report of injury forms, etc., when necessary.
Manage and maintain Operations uniform inventory and distribution and serve as a backup to the Maintenance team.
Manage and maintain district cell phone assignments and distribution.
Follow department and district policies related to confidentiality, safety and customer service.
Other duties as assigned.