RE-POST- Secretary, Chief of Staff and Public Relations

Alief Independent School District•Houston, TX

2d•Onsite

About The Position

This position provides high-level administrative, operational, and communications support to the Chief of Staff and Chief of Communications. It supports executive leadership by managing complex administrative functions, coordinating communications initiatives, assisting with public relations efforts, and ensuring professional, accurate, and timely communication with internal and external stakeholders.

Requirements

High school graduate or GED
Three (3) years to five (5) years of executive-level administrative experience
Strong written and verbal communication skills
Advanced organizational, time-management, and prioritization skills
Ability to exercise sound judgment, discretion, and confidentiality
Proficiency in Microsoft Office and Google Workspace
Ability to manage multiple projects and deadlines in a fast-paced environment

Nice To Haves

Supporting communications, public relations, or public-facing leadership preferred
Knowledge of public relations practices and professional communication standards preferred
BusinessPlus experience- preferred

Responsibilities

Manage calendars, scheduling, and logistics for the Chief of Staff and Chief of Communications.
Prepare meeting agendas, briefing documents, talking points, and follow-up materials.
Coordinate meetings, events, and executive activities.
Track action items, deadlines, and deliverables for executive and communications initiatives.
Serve as a liaison between executive leadership, district departments, campuses, and external stakeholders.
Maintain confidential records and handle sensitive information with discretion.
Edit and proofread internal and external communications, including emails, memos, letters, and talking points.
Support media relations efforts, including tracking inquiries and coordinating interviews as directed.
Support crisis communications and time-sensitive messaging under the direction of the Chief of Communications.
Perform all clerical duties for the Chief of Staff office.
Gather and distributes information to the general public.
Maintain a regular filing system.
Place, receive, and screen telephone calls and records messages.
Order and maintain supplies as needed.
Assist in proofreading collateral materials.
Assist in developing, monitoring and maintaining departmental budget.
Place all purchase orders and check requisitions.
Collect, sort and deliver mail.
Assist in special district events.
Manage department travel requisitions and reimbursements.
Perform all clerical duties for the Chief of Public Relations.
Serve as project manager for special district events such as Superintendents’ MVP Awards, service award & retirement banquet, etc.
Follow district safety protocols and emergency procedures.
Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
Implement alternative methods of instruction as needed.
Perform other duties as assigned.