Secretary - Attendance (Bilingual & Non-Bilingual)

Anaheim Union High School District • Anaheim, CA

16h • Onsite

About The Position

Under general supervision, perform various moderately complex clerical support and record-keeping duties related to student Average Daily Attendance and other attendance records and reports in accordance with established policies and procedures. Analyze and process a variety of attendance data. Communicate with staff, students, parents and community concerning student attendance. Provide oral and basic written translation and interpretation of materials from English to a designated second language. Perform other related work as required.

Requirements

• Graduation from high school or equivalent.
• Two years of increasingly responsible secretarial experience.
• Proficient computer skills in data entry and software.
• Intermediate math.
• Type and input data at a net corrected speed of 45 words per minute.
• Make arithmetic computations with speed and accuracy.
• Work confidentially with discretion.
• Complete work with many interruptions and in a timely manner.
• Prioritize work, performing several tasks at one time and meet critical deadlines.
• Communicate effectively both orally and in writing.
• Read, write, translate and interpret English and a designated second language.
• Provide customer service.
• Meet and greet the public tactfully and courteously.
• Establish and maintain cooperate and effective working relationships with others.
• Operate a variety of office equipment including a computer terminal.
• Answer telephones.

Nice To Haves

• Additional experience involving student, teenager and young adult contact, and school records management is desirable.

Responsibilities

• Perform a variety of secretarial responsibilities to relieve the administrator of clerical detail; assure smooth operations of a school office.
• Coordinate appointments and daily schedules for administrator.
• Screen and/or take messages for incoming telephone calls and direct to specific administrator.
• Greet students, parents, and visitors to school office; issue passes to students as they request appointments and as administrators schedule students.
• Prepare documentation for the purpose of providing written support, developing recommendations and/or conveying information.
• Perform record keeping, report generation and other clerical functions to support administrators and staff with assigned activities.
• Monitor supplies and forms for the office, ordering when necessary.
• Perform student attendance accounting and record-keeping activities within the automated student information system for the purpose of documenting and/or providing reliable student daily period-by-period attendance information.
• Post, enter, maintain, and update student data and emergency cards into student information system (Zangle).
• Review and verify data from multiple sources to ensure accurate attendance accounting.
• Provide period-by-period class rosters for substitutes and input student absences into Zangle.
• Correct discrepancies in data and resolve unexcused absences by contacting parents or guardians via telephone or written correspondence.
• Issue re-admit slips and off campus passes; write tardy slips.
• Develop and revise attendance office forms.
• Set up automatic calling program to advise parents of student absences as assigned.
• Notify administrators when attendance issues arise.
• Write and issue disciplinary action forms to students for truancies, tardies, and other matters not acceptable within district rules.
• Initiate student withdrawal process.
• Create and maintain individual student attendance files and reports related to assigned activities.
• Organize the storage of attendance files for all students for several years as well as the storage of reports and other documentation of records as needed.
• Purge attendance records and reports as appropriate.
• Use both electronic and manual record keeping systems which allow for efficient collection, retention, and retrieval of information.
• Prepare daily/weekly absence reports and the monthly attendance report.
• Maintain records of students who enter and leave the school and reconcile data with attendance reports.
• Create query statements to print various reports.
• Communicate with students, parents and staff regarding attendance and related issues.
• Assist students, staff, and visitors at the attendance counter.
• Take and relay messages to and from parents to students.
• Provide information and explain District and State attendance laws, regulations and policies.
• Provide copies of students attendance records as requested.
• Provide oral and basic written translation and interpretation of materials from English to a designated second language.
• Translate a variety of meetings and conferences as needed.
• Train and supervise student aides as assigned.
• Keep attendance records each period and provide input to school official/administrator regarding grades for each quarter for student aides according to attendance, attitude, and job performance.
• Assign and keep records of student lockers.
• Operate a variety of office equipment including telephone, copier, fax, computer with assigned software and peripheral equipment.
• Attend and participate in a variety of in-service trainings and meetings.
• Fill in for higher-level or lower-level personnel during short term absences.
• Assist injured or sick students and contact parents or emergency assistance when necessary.
• Participate in other related school activities.

Benefits

• 100% employer contribution towards employee and family premiums
• Sick leave, holidays, bereavement and emergency leaves.
• Classified employees are members of the Public Employees Retirement System (PERS).
• Medical, dental, vision care, behavioral health and life insurance for the employees and their dependents (for permanent classified employees working 20 hours or more per week).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED