Secretary - Associate Superintendent

Danville School District 118•Danville, IL

14h•Onsite

About The Position

This position serves as the administrative assistant to the Associate Superintendent, responsible for interpreting administrative policies, conducting research, coordinating calendars, preparing meeting materials, drafting correspondence, and managing appointments. The role requires independent judgment, the ability to handle sensitive information, and effective organization and prioritization skills. The secretary will also be responsible for making travel arrangements, processing paperwork, and ensuring efficient office operations through the use of technology. A key aspect of the role is to foster a positive and appreciative culture, interact with a diverse community, and provide excellent customer service. Professional development and maintaining professional relationships with the Board of Education, staff, and community are also essential.

Requirements

High school diploma required
Demonstrated working knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Google Docs, Sheets, Slides, etc…)
Demonstrated ability to appropriately interpret rules, regulations, and policies
Demonstrated ability to establish and maintain effective working relationships with employees and the public
Demonstrated ability to use discretion in handling sensitive and confidential information
Demonstrated ability to make independent decisions and guide/lead others
Expert ability to prioritize, plan, schedule and organize multiple tasks simultaneously and when under pressure
Demonstrated eagerness to seek and utilize technology to increase efficiency, organization, accuracy, and compliance
Demonstrated willingness to quickly and thoroughly learn and successfully utilize systems and processes, i.e. data management systems
Demonstrated ability to enhance a culture where employees feel valued and appreciated
Appreciation for the resources of a culturally, academically, and ethnically diverse community
Demonstrated excellence in customer service skills - oral and written
A minimum of three references must be included on the application - one character reference and two former supervisors or evaluators.
Professional dress is required.

Nice To Haves

Associates’ Degree and/or advanced training in secretarial office procedures preferred
Minimum of five years’ successful experience in secretarial field
Demonstrated working knowledge of Skyward School Business Suite, preferred

Responsibilities

Act as administrative assistant to the Associate Superintendent
Interpret administrative policies and decisions and act accordingly
Conduct research on educational topics and prepare synopsis of same
Coordinate and maintain calendar of meetings, appointments
Prepare materials for meetings and appointments
Independently draft correspondence
Utilize independent judgment in carrying out duties of the office
Schedule and arrange for conferences, appointments; prepare materials
Maintain the Associate Superintendent’s calendar
Make travel arrangements, process paperwork, and submit documents to the Business Office
Meet a flexible work schedule as required/needed
Protect sensitive and confidential information
Effectively perform functions of the job under pressure
Take telephone calls and answer inquiries
Process emails and postal mail
Demonstrate excellent oral and written communication skills
Require a minimum of supervision in recommend and implementing innovation and efficient means of accomplishing office tasks
Provide outstanding customer service
Assemble and summarize information
Develop and maintain a professional working relationship with Board of Education members, District 118 staff, and community members
Continue professional development through reading, attendance at conferences, academic studies, and participation in associations related to areas of responsibility
Maintain poise and emotional stability in the full range of professional responsibilities
Perform other duties as required
Maintain a list of specific tasks respective of the position
Maintain standards specified in Professional Performance Expectations for District 118 Employees