Secretary 9 - Bureau of Field Services

State of Michigan•Lansing, MI

About The Position

At the Bureau of Field Services (BFS), our success is powered by our devotion to innovation and providing leading edge services and solutions. Our culture is what makes our bureau a rewarding place to work. We strive to promote and encourage our employees’ best qualities, which cultivates a positive and diverse team. As a bureau, we pursue avenues that lead to increased safety and efficiency in Michigan’s highway programs on behalf of our co-workers, friends, and families, driven by our celebration of successes and strides made in the workplace. Our team is seeking a Secretary E9 for our Bureau of Field Services Team. We are looking for someone who can embrace the challenges of meeting our goals and exceeding the standards! This position serves as a confidential management assistant to the Maintenance and Fleet Services Manager. This position serves as a liaison between the Section Manager, section staff, other departments, public/private industry, Michigan Department of Transportation (MDOT) management, and MDOT employees. This position performs management assistant support and office coordination activities for the Section which includes Maintenance Services/Support/Training and Administrative Management. This position fosters positive relationships with various Bureaus, Regions, Transportation Service Centers (TSC), Maintenance Garages, Divisions, other state agencies, consultants, vendors, businesses, and the public.

Requirements

Education level typically acquired through completion of high school.
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.
OR Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.
All newly hired state employees are required to submit and pass a pre-employment drug test and physical (if applicable) prior to their actual appointment.
Criminal and driving records will also be checked if applicable.
Any position offer will be conditional until results of the drug test, physical, criminal background, and driving records indicate eligibility for employment.
The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process including, but not limited to, responses to application questions and responses to interview questions or exercises.

Responsibilities

Serves as a confidential management assistant to the Maintenance and Fleet Services Manager.
Serves as a liaison between the Section Manager, section staff, other departments, public/private industry, Michigan Department of Transportation (MDOT) management, and MDOT employees.
Performs management assistant support and office coordination activities for the Section which includes Maintenance Services/Support/Training and Administrative Management.
Fosters positive relationships with various Bureaus, Regions, Transportation Service Centers (TSC), Maintenance Garages, Divisions, other state agencies, consultants, vendors, businesses, and the public.