Secretary 3

Hillsborough County Public Schools•Tampa, FL

20h•Onsite

About The Position

The Secretary 3 will perform a variety of complex, specialized secretarial tasks requiring a high degree of maturity, tact, and judgement to maintain the confidential nature of sensitive information. All district employees must: · Demonstrate regular and predictable attendance. Physical presence is expected as part of a reliable and predictable pattern of attendance. · Support the district’s vision, mission, goals, and Strategic Plan. · Engage in civility, respect, and professionalism. · Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

Requirements

High degree of maturity, tact, and judgement
Ability to maintain the confidential nature of sensitive information
Basic computer skills, such as keyboarding, spreadsheets, and presentation software.

Nice To Haves

Experience with Digital Rights Managers from Florida School District for Florida-NIMAS
Experience with Scholastic Book Program
Experience with payroll and travel reports
Experience with light accounting functions and budget records
Experience coordinating preparations for workshops, meetings, seminars
Experience operating general office machines (adding machines, copy machines, calculators, word processors, collators, decollators, call directories, or other telephone-related devices)
Experience maintaining complete filing systems and records

Responsibilities

Inputs data processing entries, correspondence, articles, reports, manuals, forms, and minutes on general or technical subjects.
Serves as secretary at the larger unit or section level.
Composes moderately complex correspondence for supervisor's signature and determines necessity for dispatching other written information.
Opens and distributes mail; assembles material for use by supervisor. Prepares bulk mailings.
Answers inquiries requiring interpretation of organization policy and procedures.
Meets public; aids in filling out forms, questionnaires, and/or applications. Manages the registration of Digital Rights Managers from Florida School District for Florida-NIMAS.
Supervises a small number of employees.
Tracks inventory/purchase orders as directed. Manages the ordering and assignments of materials to braille transcribers for the Scholastic Book Program.
Prepares payroll, travel reports, etc. for department as directed.
Performs light accounting functions and maintains budget records.
Coordinates preparations for workshops, meetings, seminars.
Codes, classifies, posts, and consolidates information for involved reports; checks for required forms and number of copies.
Operates various general office machines, such as adding machines, copy machines, calculators, word processors, collators, decollators, call directories, or other telephone-related devices.
Maintains complete filing systems and records as required
Performs basic computer skills, such as keyboarding, spreadsheets, and presentation software.
Performs any other duties as assigned.
Establishes and maintains effective relations.
Exhibits tact and consideration.
Displays positive outlook and pleasant manner.
Offers assistance and support to co-workers.
Works cooperatively in group situations.
Works actively to resolve conflicts.
Displays courtesy and sensitivity.
Manages difficult or challenging customer situations.
Meets commitments.
Responds promptly to customer needs.
Solicits customer feedback to improve service.
Competent in required job skills and knowledge.
Exhibits ability to learn and apply new skills.
Keeps abreast of current developments.
Requires minimal supervision.
Displays understanding of how job relates to others.
Uses resources effectively.
Demonstrates accuracy and thoroughness.
Displays commitment to excellence.
Looks for ways to improve and promote quality.
Applies feedback to improve performance.
Monitors own work to ensure quality.
Demonstrates required skills.
Adapts to new technologies.
Troubleshoots technological problems.
Uses technology to increase productivity.
Keeps technical skills up to date.