Secretary 3 - Patient Services - Repost

Winnipeg Regional Health Authority • Winnipeg, MB

26d • Onsite

About The Position

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Reporting to the Manager/Director of Health Services, the incumbent is responsible for the effective and efficient provision of secretarial and administrative support for a section in the Department of Medicine.

Requirements

• Two years directly related experience required, preferably in a healthcare setting.
• Experience with coordinating, organizing and scheduling meetings in Microsoft Outlook, with multiple stakeholders is required.
• Experience in transcribing and distributing meeting minutes.
• Complete high school education, Manitoba standards, required.
• Successful completion of a formal post-secondary administrative assistant program required.
• Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, PowerPoint and Outlook required.
• Demonstrated ability to work independently with limited guidance and supervision.
• The incumbent must be able to demonstrate good judgement, initiative and diplomacy and have the ability to coordinate workflow and develop efficiencies.
• Excellent planning, organizational, project and time management skills are required.
• Excellent oral and written communication and interpersonal skills.
• The ability to communicate with all levels of hospital/university personnel, as well as various outside agencies and institutions.

Nice To Haves

• Related experience with timekeeping and purchasing would be considered an asset.
• Experience working in a University environment with knowledge of University policies and procedures, in reference to grants and external funding agencies would be considered an asset.
• Knowledge of SAP, EPIC and Concur are preferred.
• May be required to learn and use department specific software and technology.

Responsibilities

• Typing a variety of correspondence including, (but not limited to): medico legal letters, grants, manuscripts, and abstracts.
• Establishing and maintaining office systems.
• Updating and maintaining curriculum vitae (CVs) for multiple physicians.
• Maintaining schedules for multiple physicians.
• Recording/transcribing minutes.
• Completes travel arrangements as per Shared Health - HSC protocol.
• Creating, maintaining and distribution of multiple schedules.
• Completes purchase orders utilizing multiple systems and protocols.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree