Secretary 3, Attendance - Rate starts at: $20.45 per hour

Omaha Public Schools • Omaha, NE

1d • Onsite

About The Position

This position performs a wide variety of duties, some of a confidential nature, in a school setting. The role involves general secretarial duties such as answering phones, basic computer functions, typing, filing, copying, distributing mail, and proofreading. Additionally, the position requires monitoring students as needed and managing attendance records. The work schedule is from August through May, aligning with the academic year.

Requirements

• High School Diploma or GED equivalent is required.
• Proficient PC computer knowledge is required.
• Demonstrate proficiency of the English language to read and communicate with others.
• Must have organization, time management, communication, and interpersonal skills.
• Ability to read and use information from written materials and visual displays.
• Ability to work in standing/walking positions on a frequent basis throughout the work shift.
• Ability to bend, kneel, stoop and maintain balance while performing job related tasks.
• Must always comply with OPS’s guidelines for equipment use.
• Verification of U.S. citizenship or legal authorization to work in the United States.
• Successful completion of a tuberculosis skin test (if required for position offered).
• Successful completion of a pre-employment medical examination to determine ability to safely and effectively perform the essential functions of the position.

Nice To Haves

• Previous experience working in an office setting is preferred.
• Previous experience working in a public school setting is preferred.
• Demonstrate proficiency of the Spanish language to read and communicate with others is preferred.
• Knowledge of District computer software preferred.
• Ability and patience to work with students and parents.
• Demonstrate proficiency in the ability to take initiative and work independently.
• Excellent organizational skills.
• Demonstrate a positive attendance record and prior work history.
• Excellent oral and written communication skills.
• Displays a significant degree of professionalism and confidentiality.
• Knowledge of OPS’s mission, purpose, goals and the role of every employee in achieving each of them.

Responsibilities

• Responds to walk-in, telephone, doorbell, and intercom customer service needs in a timely, positive, and responsive way.
• Updates student records and attendance in District software systems.
• Maintains attendance records for field trips.
• Enrolls new students in District software systems.
• Responds to and processes attendance records and requests.
• Prepares and sends Referral of Absence Behavior (RAB) and GED letters.
• Maintains Student Information Packet (SIP) and Handbook cards.
• Works with office staff to distribute student, parent, and staff communications.
• Completes copy requests for teachers and administrators as needed.
• Uses intra-school communication systems including radio, intercom, various alarms, paging, etc. as required.
• Uses mail merge function to create labels, certificates, mailings, and files regularly.
• Monitors and directs the work of student office aides.
• Follows oral and written directions accurately.
• Serves as a backup for other office staff as needed.
• Performs other related tasks as assigned by the principal or other administrative staff as designated by the Superintendent.

Benefits

• The offer of employment is contingent upon: Obtaining and providing verification of all licenses, certificates, and other requirements for the position (e.g., Paraprofessionals obtaining “Highly Qualified status,” etc.), as identified and maintaining all licenses, certificates, and requirements for your position throughout employment.
• A background check which demonstrates to OPS that background is acceptable for the position.
• Successful completion of a pre-employment drug test (if required for position offered).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees