Secretary 3, Main Office/Receptionist - Rate starts at: $20.45 per hour

Omaha Public Schools • Omaha, NE

20h • Onsite

About The Position

This is a full-time, 10-month position (working August through May when students are in session) for a Secretary 3 in the Main Office/Receptionist role. The position reports to the Building Principal and involves performing a wide variety of duties, some of a confidential nature. Responsibilities include general secretarial tasks such as answering phones, basic computer functions, typing, filing, copying, distributing mail, and proofreading. The role also requires monitoring students as needed.

Requirements

• A High School Diploma or GED equivalent is required.
• Proficient PC computer knowledge is required.
• Demonstrate proficiency of the English language to read and communicate with others.
• Must have organization, time management, communication, and interpersonal skills.
• Ability to read and use information from written materials and visual displays.
• Ability to work in standing/walking positions on a frequent basis throughout the work shift.
• Ability to bend, kneel, stoop and maintain balance while performing job related tasks.
• Must always comply with OPS’s guidelines for equipment use.
• Employee Punctuality and Appearance: In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave. Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator. All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.

Nice To Haves

• Previous experience working in an office setting is preferred.
• Previous experience working in a public school setting is preferred.
• Demonstrate proficiency of the Spanish language to read and communicate with others is preferred.
• Knowledge of District computer software preferred.
• Ability and patience to work with students and parents.
• Demonstrate proficiency in the ability to take initiative and work independently.
• Excellent organizational skills.
• Demonstrate a positive attendance record and prior work history.
• Excellent oral and written communication skills.
• Displays a significant degree of professionalism and confidentiality.
• Knowledge of OPS’s mission, purpose, goals and the role of every employee in achieving each of them.

Responsibilities

• Serves as building receptionist.
• Greets and assists office visitors in a positive and professional manner.
• Responds to customer services needs over the phone in a timely, responsive way.
• Maintains student demographic information in the District software system including but not limited to address, phone number, and custody changes.
• Monitors and uses the security radio as needed.
• Assists internal callers with classroom emergencies.
• Extracts students from class as needed to meet with administrator(s).
• Provides authorization for students to return to class after visiting the main office.
• Uses copy, printer, and fax machines regularly. Troubleshoots and conducts basic maintenance as needed. Reports unresolved problems to the appropriate channel for further investigation.
• Assists staff with office machinery as needed.
• Creates reports and records data as appropriate.
• Uses mail merge function to create labels, certificates, mailings, and files regularly.
• Assists with sorting and distributing USPS and interschool mail as well as package deliveries.
• Creates programs, rosters, certificates, and other word processing documents.
• Enters student fines into District software as needed.
• Organizes and distributes student activity cards.
• Documents lost and found items turned into the office.
• Assists with student cumulative folders.
• Uses intra-school communication systems including intercom, alarms, paging, etc. as required.
• Serves as a back up to create school bulletin.
• Serves as a back up to the data/registrar position.
• Follows oral and written directions accurately.
• Performs other related tasks as assigned by the principal or other administrative staff as designated by the Superintendent.

Benefits

• Salary Schedule: 32C - Salary Schedule $20.45 Step 1 of the 25-26 Salary Schedule
• Full-time, 10 month position
• Omaha public schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment, and provides equal access to the Boy Scouts and other designated youth groups.
• The Omaha Public School District is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees