281 - Secretary 1

COMMUNITY ACTION ORGANIZATION OF WESTERN NEW YORK INC • City of Lockport, NY

4d • Onsite

About The Position

Subject to the direction of the Office Manager or Director, the person in this position will assist the Office Manager or Director. This role involves a variety of administrative tasks to support the CAO Head Start program.

Requirements

• Must have some training in Spreadsheet applications (i.e., Lotus, Excel)
• Must have some training in Operating systems (i.e., Windows 3.1, Windows 95, MSDOS)
• Must have ability to understand and carryout complex written and oral instructions
• Must have good organizational skills
• Must have drivers license and transportation
• High School diploma
• Two to three years computer experience
• Certificates, or other documentation, of computer training
• At least two (2) years progressively responsible experience in secretarial work
• Good knowledge of office terminology, procedures and equipment

Nice To Haves

• Previous Head Start experience preferred
• Erie County resident preferred

Responsibilities

• Assists Office Manager with new and renewal licensing of CAO Head Start sites.
• Assists Office Manager in compiling data for Program Information Report (PIR).
• Works with CAO Head Start Coordinators and personnel to create and update CAO Head Start program forms.
• Types minutes of meetings for CAO Head Start Program.
• Responsible for maintaining supplies inventory and distribution of supplies to CAO Head Start centers and office personnel.
• Assists Office Manager in coordination of transportation.
• Responsible for trouble-shooting and maintenance of desktop copiers at various CAO Head Start sites.
• Makes deliveries or drop-off paper work to centers as needed.
• Maintain network printers in office.
• Prepares a variety of correspondence, complex summaries and reports as it relates to the program.
• Operates office machines and manages all out-of-town travel requests and reimbursements.
• Serves as switchboard operator when needed.
• Assists Office Manager with time sheets and payroll.
• Fill in for office clerk as needed, model positive work ethic for parents and staff.

Benefits

• Paid physical examination by a CAO physician
• Acceptable SCR clearance
• Free of criminal convictions for crimes against children (misdemeanor and felony)
• Fingerprinting required

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED