Secretary 1 (Part-Time)

State of Connecticut•Middletown, CT

2d•Onsite

About The Position

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is hiring for a part-time Secretary 1 to join their team in the Office of the Commissioner (OOC), specifically within the Young Adult Services (YAS) unit. This role is crucial for providing comprehensive office support and administrative functions. The position offers a healthy work/life balance and opportunities for professional growth and development. DMHAS is a healthcare agency dedicated to promoting the health and wellness of individuals with behavioral health needs through an integrated network of services and supports.

Requirements

Two (2) years of experience above the routine clerk level in office support or secretarial work.
Considerable knowledge of office systems and procedures
Considerable knowledge of proper grammar, punctuation and spelling
Knowledge of business communications
Knowledge of business math
Interpersonal skills
Oral and written communication skills
Ability to schedule and prioritize office workflow
Ability to operate office equipment which includes computers, tablets, and other electronic equipment
Ability to operate office suite software
Ability to take notes (shorthand, speedwriting or other method acceptable to the supervisor).

Nice To Haves

Experience with Healthcare Privacy and confidentiality regulatory requirements
Experience applying attention to detail and organization to handle tasks accurately, consistently, and on schedule
Experience performing clerical work in a healthcare, behavioral health, or hospital environment related to medical records, health information management, or compliance
Experience working with an electronic health record system
Experience processing release of information request and maintaining documentation in accordance with legal and regulatory standards
Experience with Microsoft applications, including Excel, Word, Outlook, and Access
Experience delivering responsive and accurate customer service

Responsibilities

Schedule meetings and take and transcribe minutes accurately
Compile and enter data
Organize and process billing information
Answer phones and organize offices
Order supplies and file accurately
Create formats for letters, memos, and other documents
Assist with developing reports for YAS staff and/or YAS leadership
Perform a variety of secretarial duties including typing, filing, correspondence, report writing, interpersonal interactions, processing mail, coordinating meetings, taking notes, preparing expense accounts, and making travel arrangements.
Maintain an inventory of supplies and equipment, order supplies, and complete paperwork for purchasing.
Maintain time and attendance records.