Secretary 1

State of Connecticut•Hartford, CT

6d•Onsite

About The Position

The State of Connecticut Office of the Attorney General is recruiting for two (2) Secretary 1 positions, located in Hartford, CT. As a State of Connecticut Employee, you'll receive: Professional growth and development opportunities; A healthy work/life balance to all employees; Visit our State Employee Benefits Overview page! Position Highlights Monday - Friday 40 hours per week Conveniently located in downtown Hartford, close to major highways These positions will be responsible for performing a full range of secretarial support functions, and other duties as assigned. The Office of the Attorney General was officially created by the Connecticut General Assembly in 1897. The Connecticut Constitution and General Statutes authorize the Attorney General to represent the interests of the people of the State of Connecticut in all civil legal matters involving the state to protect the public interest, and to serve as legal counsel to all state agencies.

Requirements

Considerable knowledge of office systems and procedures; proper grammar, punctuation and spelling; Knowledge of business communications; business math; Skills interpersonal skills; oral and written communication skills; Ability to schedule and prioritize office workflow; operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; take notes (shorthand, speedwriting or other method acceptable to the supervisor).
Two (2) years of experience above the routine clerk level in office support or secretarial work.

Nice To Haves

Secretarial experience within a legal environment.

Responsibilities

Performs a variety of secretarial duties as described in the following areas: TYPING: Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling.
FILING: Designs office filing systems; Organizes and maintains files (including confidential files); Maintains, updates and reviews reference materials and manuals.
CORRESPONDENCE: Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.
REPORT WRITING: Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).
INTERPERSONAL: Greets and directs visitors; Answers phones and takes messages; Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit).
PROCESSING: Scans correspondence; Pulls and attaches related materials; Reviews, routes and prioritizes mail.
SECRETARY: Arranges and coordinates meetings (including space and equipment); Writes minutes of meetings, lectures, conferences, etc. from rough draft; Takes notes and/or meeting minutes; Prepares expense accounts; Makes travel arrangements.
OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; Orders supplies when necessary; Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); Maintains time and attendance records; Performs related duties as required