Secondary Athletics/Activities Secretary (9965)

Evergreen Public Schools • Vancouver, WA

1d • Onsite

About The Position

The Activities/Athletics Secretary position is assigned to the student activity office and is responsible for the needs of the athletic department, student body, and staff. This position is also responsible for maintaining the Activities and Athletic Budgets.

Requirements

• Typing/keyboarding of 50 wpm.
• A minimum of two years of experience in a related field, or equivalent training.
• Must possess a good math aptitude.
• Must be able to acquire a working understanding of account codes.
• Demonstrated ability to operate the office equipment as listed in the tools and equipment area above.
• Demonstrated ability to perform general office procedures with accuracy.
• Demonstrated ability to perform on the computer, using Windows environment and related applications.
• Demonstrated ability to communicate effectively with students, staff, and the general public.
• Demonstrated ability to perform independently and work under conditions of constant interruption and perform under deadline pressure.
• Demonstrated ability to be accurate, dependable, tactful, confidential and have good problem-solving skills.
• Demonstrated ability to perform the tasks accurately and in accordance with established guidelines.
• Demonstrated ability to handle multiple priorities at one time.
• Demonstrated organizational skills and a commitment to follow through.
• Demonstrated ability to establish and maintain positive relationships with others as part of a team.
• Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.
• Supports a positive school environment that celebrates, respects and values diversity, where learning is made relevant and meaningful to students of various cultures.
• Participates in activities and discussions that lead to increased cultural competence.
• Demonstrates a commitment to equitable outcomes for all students.
• Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
• The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.

Nice To Haves

• Experience working with Associated Student Body (ASB) policies and procedures preferred.
• Accounting experience preferred.
• Working knowledge and experience with WESPaC and InTouch receipting preferred.

Responsibilities

• Work closely with the building administrator(s) in the daily administration and operation of the building and/or department.
• Communicate effectively with a variety of persons (students, parents, staff, and patrons) and/or agencies for the purpose of providing information, ascertaining and prioritizing needs, and to furnish assistance as appropriate.
• Monitor assigned district activities and/or program components for the purpose of ensuring compliance with financial, legal and/or administrative requirements.
• Process a variety of documents, mail and materials for the purpose of disseminating information to appropriate parties.
• Type correspondence, reports and forms as needed.
• Prepare and maintain a variety of records, reports, files and written materials for the purpose of conveying information and meeting state, federal and/or district requirements as well as an up-to-date reference and audit trail for compliance.
• Oversee Athletic budget and reconcile Athletic, General, and Associated Student Body (ASB) accounts.
• Process purchase orders, invoices, supply and equipment requisitions, warehouse requisitions, travel authorizations, claims for expenses, and procurement card purchases for ASB and Activity purchases.
• Prepare cash boxes for all functions under the Associated Student Body (ASB).
• Collect and receipt all incoming monies, maintain proper records of fund raising and resale activities and deposit funds into bank.
• Manage reimbursements for ASB, Athletic and District Funds.
• Clear all students participating in athletics, checking eligibility of each individual student and maintain sports physicals.
• Prepare paperwork for athletic events and tournaments.
• Prepare various supply requisitions, i.e. first aid and athletic equipment.
• Inventory and store equipment after receipt.
• Prepare supporting data for transportation involving activities and athletic events, work with coaches to arrange transportation and reschedule events as necessary.
• Control sale, refunds and track all student body cards, shop cards, books, fees, Driver Ed, yearbooks, etc.
• Prepare awards for all athletic events and award records for individual students.
• Process payroll paperwork (forms) for officials for all home athletic events.
• Process student insurance, accident and Labor & Industries reports.
• Compose, prepare and distribute various correspondence for Athletic Director and other administrators and staff.
• Distribute sport schedules to school and media.
• Perform other related duties as assigned.

Benefits

• Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB).
• FSA, DCAP, HSA, FPFSA (w/HDHP), and other supplemental benefits.
• Employer-employee funded retirement benefits through Department of Retirement Services (DRS).
• Paid holidays and paid time off, including but not limited to, sick, vacation, personal, PTO, religious, and bereavement leave.
• Additional negotiated leave options can be found in the associated Collective Bargaining Agreement (CBA) for this position PSE Office-Clerical Group CBA.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed