Insomniac - Seasonal Travel Coordinator 2026
About The Position
Insomniac is seeking a Seasonal Travel Coordinator to offer administrative assistance for their festival travel operations. This position requires excellent organizational skills, a keen eye for detail, and the ability to perform under pressure, often managing multiple travel schedules concurrently. Travel Coordinators are crucial for ensuring a smooth travel experience while adhering to company policies, budget limitations, and traveler preferences. They act as the primary contact for all travel-related issues, ensuring efficient logistics and traveler support throughout their journey. This role reports to the Project Manager, Travel and is not a remote position.
Requirements
- 2+ years experience in administrative tasks.
- Must be competent in problem-solving issues related to mobile devices as well as Mac and PCs.
- Must be proficient in Microsoft and Google operating systems.
- Must have strong communication skills, both verbal and written.
- Must be able to think through, evaluate and solve problems logically and efficiently.
- Must have exceptional organizational skills and meticulous attention to detail.
- Must conduct all matters and communications in a professional and courteous manner as a representative of the company.
- Must be motivated with an “Everything is possible” attitude.
- Must be an active problem solver, instilled with a sense of urgency for projects large and small.
Responsibilities
- Maintain, file, and organize office and festival paperwork.
- Aid in the travel planning and approval process.
- Support Accounting activities (credit card authorizations, reconciliation reports, etc.).
- Support communications between Insomniac and 3rd party travel vendors.
- Provide support for the online booking tool to end users.
- Create and maintain files per show for all travel needs/moves.
- Be the secondary point of contact for all travel inquiries.
- Support vendor relations.
- Maintain relations with departments to ensure travel needs are met.
- Support data analysis for travel history and reports.
- Train and provide support in onboarding team members, clients, vendors and partners when needed.
- All other projects and initiatives as identified.
Benefits
- Professional development opportunities
- Learning and development programs
- Opportunities to enjoy new experiences
- Learn from talented people
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
