Vibee - Seasonal Production & Operations Coordinator

Insomniac Holdings•Las Vegas, NV

5d•Onsite

About The Position

Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation, the world’s leading live entertainment company, and Insomniac, Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations. Reporting to the Sr. Director, Global Experience, the Onsite Production & Operations Coordinator supports the daily operations of Vibee’s onsite activations. This includes assisting with opening and closing procedures, coordinating vendors, managing schedules, and helping the team stay organized and on track. This role works closely with the CX and onsite ops team to ensure smooth execution of all onsite functions, and seamless Guest Experience.

Requirements

2+ years of experience in event production, venue operations, or experiential activations
Excellent organizational and multitasking abilities
Strong communication skills and vendor coordination experience
Comfortable working in fast-paced, guest-facing environments
Familiarity with scheduling/timekeeping platforms (TCP experience a plus)
Willingness to work flexible hours, including evenings, weekends, and holidays as needed
Must be able to tolerate loud noise levels & busy environments on site at our events
May sit for extended periods of time and work in drastic temperature climates.
Must be willing to work during evening and weekend hours, as required, to meet deadlines
Must be willing to travel as required.
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Vibee for a visa.

Nice To Haves

TCP experience a plus

Responsibilities

Coordinate daily production schedules and ensure alignment with overall project timelines.
Maintain accurate records of materials, work orders, and production outputs.
Assist in resource planning and allocation to maximize efficiency and meet deadlines.
Support communication between departments to ensure seamless handoffs and information flow.
Manage inventory levels and coordinate procurement needs with the supply chain team.
Ensure compliance with company policies, safety standards, and industry regulations.
Monitor the daily flow of the space, providing real-time support across staffing, logistics, and guest-facing moments.
Help enforce standards around cleanliness, safety, and brand experience.
Oversee and communicate with onsite vendors, including, but not limited to: IPS Discreet Venetian Cleaning Additional third-party vendors as needed.
Track and follow up on vendor scheduling, presence, and execution in the space.
Ensure all partners are aligned with venue protocols and activation expectations.
Collaborate with the Onsite Operations Manager to review and approve team hours in TCP.
Assist with access/logins for new team members as needed.