Production Coordinator

University of Wisconsin Madison • Madison, WI

3d • Hybrid

About The Position

Join a high-functioning team of award-winning multimedia producers and play a key role in the success of our broadcast and digital work! PBS Wisconsin produces a wide variety of engaging programs for distribution over multiple platforms including broadcast television, radio and digital. The Production Coordinator provides valuable support in a number of areas, collaborating with content producers to manage production logistics and schedules for a variety of projects, as well as content research and media production work. The Project Coordinator uses project management tools like Airtable to manage and coordinate video and audio production information, including credits and rights information, motion graphic and design elements, digital and marketing needs, as well as critical operations and QC processes. Also manages video drone flight requests and approval processes for PBS Wisconsin. Works as a liaison between internal departments to facilitate logistics related to media production. Strong communications skills, excellent attention to detail and ability to manage multiple tasks on deadline are required. This position will be based in Madison, WI and reports to the Executive Producer in PBS Wisconsin’s Production Administration Unit.

Requirements

• Two or more years of media production coordination experience. This includes a demonstrated knowledge of media production processes, workflows and technical needs.
• Demonstrated strong organizational skills and attention to detail.
• Demonstrated strong oral and written communication skills, including experience with in-person and remote collaborative team settings.
• Valid Driver’s License that meets UW Risk Management Standards.

Nice To Haves

• Experience using Airtable, MediaPulse and Google Drive to manage projects (or similar project management/scheduling tools).
• Familiarity with digital asset management
• Experience coordinating vendor contracts and license agreements
• Experience producing video content for digital and/or broadcast distribution

Responsibilities

• Prepares reports and financial statements for leadership or external agencies
• Schedules logistics and secures resources for program activities across multiple work units for production, meetings, conferences, and travel
• Serves as the operational liaison to internal departments and external resources and facilities
• Coordinates aspects of the production process from creation through delivery, including creative, financial, technological, and administrative components
• Assists with production research and assets attainment, and provides other production support
• Develops and maintains methods and organizational systems directed at the maintenance of electronic and/or physical records related to work operations according to established editorial policies, procedures, and industry standards

Benefits

• generous vacation
• sick leave
• healthcare
• pension
• generous paid time off
• competitively priced health/dental/vision/life insurance
• tax-advantaged savings accounts
• participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level