Seasonal Office Support Administrator

Aprio•Atlanta, GA

2d•Hybrid

About The Position

Aprio, a Top 20 CPA and advisory firm, is seeking a Seasonal Office Support Administrator to join their Tax Operations team. This role will provide high-level administrative support to local offices, focusing on optimizing efficiency, client experience, and quality control. The position involves interaction with team members at all levels, both locally and outside the local team. The ideal candidate is experienced, efficient, comfortable working in a team, and capable of multitasking while managing complex schedules. Resourcefulness, excellent problem-solving skills, and strong organization are essential for timely completion of projects and assignments. Independent judgment is required for planning, prioritizing, and organizing diversified workloads.

Requirements

5+ years Administrative Experience
Intermediate to Advanced Excel. More importantly, the ability to be resourceful in learning Excel features and formulas
Intermediate to Advanced Power Point and Word
Technology Savvy
Great interpersonal skills
Skilled at managing upwards
Ability to analyze and revise operating practices to improve efficiency
Detail oriented and comfortable working in a fast-paced and time sensitive office environment
Proficiency in multi-tasking and prioritizing using strong problem-solving skills and the ability to self-direct
Aptitude for working with a diverse group of important external clients as well as internal associates at all levels of the organization
Exceptional written and verbal communication skills are necessary
Superior organization skills and dedication to completing projects in a timely manner
Organizes and prioritizes large volumes of information and calls
Acts as the ambassador of the department
Ability to work independently and acts as project manager on special projects
Proofreads for spelling, grammar and formatting, making appropriate changes. Responsible for accuracy and clarity of final copy
Ability to learn quickly and become proficient with Aprio's Windows based applications

Nice To Haves

experience in a Tax Practice is a plus

Responsibilities

Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
Deliver tax returns, extensions and estimates in both electronic and paper format
Preparation of zero extensions in tax software
e-Filing of tax returns
Coordination of receipt of signed e-File authorizations
Preparing and proofreading correspondence to include client engagement letters and response letters to the IRS and various tax authorities
Possess a general understanding of invoicing and reporting in a professional services environment
Preparation of expense reports
Handling confidential correspondence and files and new client set up
Coordinating and managing workflow with the team
Managing due date reporting for meeting IRS/Tax authorities deadline
Management of partner prospects and leads
Reporting in various programs
Creation of reports in Microsoft Excel with the ability to format, create intermediate formulas, charts, and graphs

Benefits

Medical, Dental, and Vision Insurance on the first day of employment
Flexible Spending Account and Dependent Care Account
401k with Profit Sharing
9+ holidays and discretionary time off structure
Parental Leave – coverage for both primary and secondary caregivers
Tuition Assistance Program and CPA support program with cash incentive upon completion
Discretionary incentive compensation based on firm, group and individual performance
Incentive compensation related to origination of new client sales
Top rated wellness program
Flexible working environment including remote and hybrid options