Seasonal Administrative Aide I

Prince George's County Government•Various Locations Throughout Prince George's County, MD

2d•Onsite

About The Position

This is a temporary position that is limited to a maximum of 1000 working hours and does not offer benefits. It is an entry-level secretarial/administrative role requiring good judgment and discretion for confidential information. The position provides administrative, clerical, and receptionist duties in the Multi Modal Transportation Division within the Office of Storm Drain Maintenance. Responsibilities include preparing correspondence, maintaining databases, and handling telephone and reception activities. Work is performed under the supervision of the Office Manager.

Requirements

High school diploma or G.E.D. certificate with coursework in typing, office practices or other related clerical subjects.
One (1) year of advanced diverse and/or technical clerical experience which must have involved working with the public for at least six (6) months.
An equivalent combination of education, experience and training which provides the required knowledge, skills and abilities may be considered.
Must possess and maintain a valid driver’s license in accordance with applicable County requirements.
Pass an administered Administrative Aide exam. Applicants who have previously taken and passed the exam on or after 8/1/2024 will not be required to re-test. Previous passing test scores will be applied.
Meet all training and performance standards and demonstrate proficiency as required by the agency.
Wear and use agency protective apparel and equipment in the performance of their assigned duties.
Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings.
Be willing and able to serve as an essential employee in the department's Snow and Ice Control Program and during other emergency/special activities as assigned.
Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed.

Responsibilities

Provides general administrative and clerical support to the Office of Storm Drain Maintenance, including preparing letters, memoranda, reports, correspondence, and other office materials.
Types, proofreads, and prepares correspondence and documents to ensure accuracy, completeness, and professional presentation.
Prepares correspondence and other materials for mailing, filing, distribution, and recordkeeping.
Maintains and manages office databases, files, records, and logs, including entering, updating, deleting, and organizing information.
Produces weekly, monthly, and quarterly reports using information maintained in office databases.
Distributes correspondence, documents, and attachments to appropriate personnel and maintains accurate office files and records.
Provides receptionist and customer service support by greeting visitors, answering incoming telephone calls, taking and relaying messages, and directing inquiries to appropriate personnel or agencies.
Responds to routine telephone inquiries regarding services, policies, procedures, and office operations.
Schedules appointments and assists with coordinating office activities while avoiding scheduling conflicts.
Maintains office supplies, conducts routine inventory, coordinates the acquisition of needed supplies, and prepares purchase orders for equipment and supplies as required.
Maintains timekeeping logs for seasonal employees and assists with reviewing timesheets for accuracy and timely submission to the appropriate supervisor.
Monitors approaching deadlines and provides timely reminders to staff to support completion of required assignments.
Performs assignments in accordance with County policies, administrative procedures, established deadlines, and applicable office requirements.
Performs other related administrative and clerical duties consistent with the responsibilities of the classification.
Serves as a critical/essential employee and participates in the Department’s Snow and Ice Control Program and other emergency or special operations as assigned, including responding promptly to call-outs.
Must possess and maintain a valid driver’s license in accordance with applicable County requirements.
Participates as an essential employee in the Department's Snow and Ice Control Program and other emergency or special activities.
Promptly responds to assigned tasks when notified of reporting requirement for inclement weather/emergency conditions.