Project Coordinator/Assistant

Isaacson, Miller•Boston, MA

3d•Onsite

About The Position

Isaacson, Miller (IM), a national retained executive search firm specializing in leadership recruitment in the civic sector, seeks to hire a Search Coordinator (SeCo) to contribute to the growth of the firm and the conduct of its work. IM offers exciting opportunities for a talented individual who is dedicated to the success of mission-driven organizations, drawn to the intellectual demands and professional pace of executive recruiting, and wishes to have an impact on the caliber and diversity of leadership in organizations that advance the common good. This role is an excellent launching pad for those drawn to executive search, as IM has a track record of promoting from within. Search Coordinators typically go on to serve IM as associates at the firm, but can also explore opportunities in research, referencing, marketing, and human resources. Since IM’s founding in 1982, IM has been committed to strengthening and diversifying the leadership of mission-driven organizations. A belief in the power of exceptional leadership and an unwavering commitment to service excellence, integrity, and impact animate the firm. IM enjoys a nearly 83% returning-client rate and completes more than 300 search assignments each year across the entire civic sector. IM has practices in higher education, healthcare and academic medicine, science and technology, PreK-12 education and education improvement, conservation, environment and natural resources, associations, foundations, arts and cultural organizations, human and social service agencies, and advocacy organizations. IM’s more than 225 staff members share a fundamental commitment to its clients’ missions, motivating them to continue to achieve outstanding results. IM’s work is guided by the following ideals and principles that drive business forward and to which the company is held accountable: · Diversity, equity, and inclusion. · Craft excellence. · Intellectual curiosity. · Generous collegiality. · Support of growth opportunities. · Social impact. · Transparency. These core values anchor IM today and the firm’s aspirations for the future. They guide firm strategy, client service, teammate recruitment, day-to-day interactions, and the firm’s and its peoples’ drive for continuous improvement. For additional information about the firm, please visit www.imsearch.com

Requirements

Bachelor’s degree and two years’ administrative experience in a professional setting preferred.
Professional and service-oriented approach and demeanor; attentiveness to colleagues, clients, and candidates.
Demonstrated ability to work independently and with discretion; uses sound judgment in engaging with multiple constituencies, often involving issues of confidentiality.
Strong organizational skills and attention to detail.
Creative problem-solving skills and the ability to anticipate potential issues in advance.
Strong personal integrity and work ethic, as well as a sense of humor and perspective.
High level of proficiency in Microsoft Office, particular expertise with Outlook preferred; previous experience with calendar management and scheduling.
Prior experience with databases; strong overall technological skills.
Superlative interpersonal skills with a demonstrated ability to build rapport and trust with people at all levels of an organization, across a diverse range of educational and social backgrounds, and to demonstrate an honest respect for each individual.
Excellent organizational and project management skills.
Ability to work in a fast-paced environment, proven ability to manage multiple projects and competing priorities, delivering high quality work within established timelines.
Ability to learn new content areas quickly is essential.
Commitment to IM's core values, including demonstrated commitment to diversity and inclusivity.
A collegial and collaborative nature; an inclination to connect with, learn from, and support colleagues throughout the firm.
High standards in support of excellence in craft and quality.
Strong written and oral communications skills, including active listening.
An interest in the mission work of IM’s client base.

Nice To Haves

Experience with, knowledge of, and a passion for the nonprofit sector is preferred.

Responsibilities

Provide administrative and logistical structure for searches based on individual search timeline; anticipate organizational needs; coordinate and manage internal processes.
Manage complex calendars and coordinate internal and external meeting logistics including travel arrangements and videoconferencing.
Manage production and dissemination of client meeting materials in electronic or paper formats.
Reconcile and track expenses for search leads and candidates.
Maintain accurate and timely records in internal database and shared drive.
Manage the web application process.
Preserve confidentiality of applicable materials and communications.
Act as central liaison among client, candidate, partner, and team.
Copy-edit and review job descriptions, memos, and other externally facing materials before submission to the client.
Participate in firm-wide and team-specific meetings.