SCM Payment Coordinator

Allina Health

2d•$21 - $28•Hybrid

About The Position

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career. Key Position Details: 1.0 FTE (80 hours per two-week pay period) 8-hour day shift No weekends Partially remote, the individual must be available to go into the office once or twice a week and as needed for coverage and meetings/trainings and team building.

Requirements

Must be 18 years of age with education and/or experience needed to meet required principle competencies as listed on the job description
2+ years of related experience
0 to 2 years of working knowledge of payment processes including procurement card programs involving cardholder and ghost/virtual card accounts
0 to 2 years of demonstrating working knowledge of purchasing software systems, Microsoft Word and Excel software tools

Nice To Haves

Associate's or Vocational degree in a related field
High school diploma or GED

Responsibilities

Organizes, coordinates, and maintains the day-to-day working components of the payment process, including the P-Card program and virtual single use credit card program, in order to assure end user needs are met as well as overall program objectives.
Reviews weekly settlement runs and match check payments to attachments as needed.
Works directly with suppliers for the virtual card program on accepting and applying payments.
Assists in the cancellation and reissue of payments.
Facilitates Payment Card Application Process (subject to security access).
Establishes and onboards new Payment Card Holders.
Administers shared Outlook inboxes.
Answers inquiries regarding JP Morgan Payment Program, and GHX Payment Program & P-Card Program.
Communicates, both verbally and in writing, with stakeholders across the Allina system and at all levels to answer questions related to the payment card programs.
Processes JPM card payments on behalf of Allina’s suppliers.
Monitors JPM portal to review payments that require extension.
Processes P-Card requests through shared e-mail inboxes or Service Central tickets.
Supports research into all outstanding audit findings.
Understands project timelines and provides support.
Works closely with Treasury, Accounting, Information Technology, Finance, and other internal and external stakeholders on all transactions and issues.
Determines task resource requirements and facilitate issue resolution.
Reviews SPS alerts for lack of payment receipt by suppliers.
Checks payment collation and mailing for supplier payments and patient refund checks.
Reviews “Positive Pay” checks from banking partner to assess validity of payment.
Voids and reissues checks.
Other duties as assigned.