Scientific Review Analyst Associate
About The Position
This position supports the Institute of Education Sciences (IES) at the U.S. Department of Education, providing integrated support for scientific peer review activities, discretionary research grant competitions, external peer review of report manuscripts, and the operation of PRIMO—IES’s peer review management and applicant notification system. The mission of IES is to provide rigorous, accessible scientific evidence to inform education practice and policy, and this role directly supports the infrastructure that enables high‑quality peer review and evidence generation. Provide help desk support to applicants and reviewers, ensuring strong customer service and timely issue resolution. Use knowledge of Grants.gov and IES requests for applications to process referrals, update forms, and maintain reviewer materials. Ensure reviewer documents and materials are current in PRIMO. Verify application data, oversee compliance and responsiveness screening, and manage application intake workflows. Send ANS invitation emails, contact IES‑identified panel members, and assign reviewers and applications within PRIMO. Maintain communications with panel members and ensure completion of all required paperwork, including conflict‑of‑interest documentation. Provide on‑site logistics support during peer review activities, including synthesizer coordination and missing critique resolution. Facilitate access to reviewer feedback surveys and support production of summary statements, reports, and thank‑you letters. Assist with preparation for subsequent review cycles, including LOI processing and application receipt. Train and mentor Review Technical Assistants matrixed from other programs or temporary labor pools. Perform general administrative support throughout reviewer engagement, application processing, peer review, and summary statement production.
Requirements
- BA / BS Degree or 4 years of additional experience in lieu of a degree.
- 1–2 years of experience supporting grant programs, scientific peer review or research administration
- Demonstrated ability to handle high‑volume, deadline‑driven tasks with strong attention to detail
- Experience reviewing documents for completeness, compliance, or eligibility
- Ability to quickly learn and operate new technical systems (peer review platforms, workflow tools, grant systems, etc.)
- Proven ability to communicate professionally with varied external stakeholders, including academic scientists, government administrators and technical staff.
- Must be able to pass a federal background check and meet Public Trust suitability requirements.
Nice To Haves
- Experience supporting scientific peer review panels
Responsibilities
- Provide help desk support to applicants and reviewers, ensuring strong customer service and timely issue resolution
- Use knowledge of Grants.gov and IES requests for applications to process referrals, update forms, and maintain reviewer materials
- Ensure reviewer documents and materials are current in PRIMO
- Verify application data, oversee compliance and responsiveness screening, and manage application intake workflows
- Send ANS invitation emails, contact IES‑identified panel members, and assign reviewers and applications within PRIMO
- Maintain communications with panel members and ensure completion of all required paperwork, including conflict‑of‑interest documentation
- Provide on‑site logistics support during peer review activities, including synthesizer coordination and missing critique resolution
- Facilitate access to reviewer feedback surveys and support production of summary statements, reports, and thank‑you letters
- Assist with preparation for subsequent review cycles, including LOI processing and application receipt
- Train and mentor Review Technical Assistants matrixed from other programs or temporary labor pools
- Perform general administrative support throughout reviewer engagement, application processing, peer review, and summary statement production
Benefits
- Comprehensive benefits and wellness packages
- 401K with company match
- Competitive pay
- Paid time off
- Variety of medical plan options, some with Health Savings Accounts
- Dental plan options
- Vision plan
- 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match.
- Full flex work weeks where possible
- Variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave.
- 15 days of paid leave per calendar year to be used for vacations, personal business, and illness
- 10 paid holidays per year
- Paid Family Leave program provides a total of up to 160 hours of paid leave in a rolling 12 month period for eligible employees.
- Short and long-term disability benefits
- Life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
