Scientific Program Analyst

Global Solutions Network Inc•Bethesda, MD

1d•$91,520 - $118,768•Onsite

About The Position

Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting GSN's customer at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.

Requirements

Bachelor’s degree with extensive administrative, program, and project support experience including direct NIH/NCATS operational support.
Strong NIH/NCATS acquisitions and procurement expertise including FAR knowledge; experience supporting purchasing workflows, vendor coordination, documentation compliance, and audit readiness.
Demonstrated program management and strategic operational leadership including cross-functional coordination, timeline oversight, SOP development, and process improvement execution.
Experience developing SOPs, communication resources, leadership briefings, reports, and documentation to support organizational alignment.
Proven stakeholder engagement and executive support experience including coordination, communication, and staff support initiatives.
Advanced documentation, presentation, and writing skills including technical documentation, procurement records, and executive communications.
Experience with Microsoft Office Suite, Atlassian tools, Adobe tools, and federal administrative systems.
Ability to thrive in fast-paced environments, manage multiple priorities, and maintain high attention to detail and compliance.
Commitment to foster collaboration, engagement, and professional communication across internal and external stakeholders.

Responsibilities

Researches and evaluates the operation of the organization's scientific programs.
Work with staff on existing projects and/or the development, initiation and execution of new project initiatives.
Work with staff on the concept development, planning, execution and support of all project-related activities.
Organize and maintain project documentation and communications; track project progress using project management tools.
Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
Request information from and provide responses to principal investigators program staff and others on scientific and programmatic issues.
Locate scientific, program and related information on the internet and other means, including literature, web and database searches; conduct searches for material for specific programmatic needs; prepare literature reviews and summaries.
Prepare presentations, spreadsheets, charts and graphs to communicate information.
Researches, interprets and summarizes background materials from a variety of scientific sources.
Conduct literature searches in PubMed, Web of Science and other information sources; manage references using bibliographic software.
Conduct search for material for a specific programmatic need, using a database to search for material in many cases.
Organize and analyze reports in a scientific area as assigned.
Read, interpret, analyze and condense material from a variety of sources for presentation.
Create scientific search criteria for locating scientific, program and related information on the internet and other means, including literature and database searches.
Compiles data and creates and prepares graphs, slides and presentations.
Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters and overheads by assimilating and mastering the scientific data and programmatic con-text for use at presentations and meetings.
Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
Organize existing slides/presentations/talking points into a functional database/library.
Design, develop and maintain databases, Listservs, spreadsheets, PowerPoint presentations and other computer applications.
Collect, read, interpret, analyze and condense material from a variety of sources and prepare reports of data analysis for presentation.
Prepare presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts and graphs for conferences, committee, .meetings, workshops and group updates.
Performs logistical planning of various scientific meetings, lectures, workshops.
Develop a template for reporting meeting minutes to Program staff.
Perform logistical planning for various scientific meetings, conference calls, symposia, lectures, workshops and special projects.
Identify, assess, draft, edit, revise and assemble necessary background materials.
Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information.
Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports.
Plans, organizes and participates at a senior level in technical meetings and consultations.
Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics.
Reviews and evaluates the performance of the organization.
Organize and coordinate program activities; manage agendas, meetings, background materials and minutes.
Provide project management support for large and/or complex projects with internal and external stakeholders and other project participants.
Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
Draft funding plans; develop milestones and budgets for current and potential projects; and for transitioning projects through different phases and stages.
Analyzes existing scientific programs and makes recommendations for improvement.
Analyze and develop presentations consisting of data from grantee progress reports to be used by Program staff and at grantee meetings in the overall analysis of Program progress.
Identify needs for and develop new formats and databases for reporting program management and budgetary data.
Research and assemble outlines of new milestone proposals for evaluation by staff.
Work with staff to assist and conduct management and administrative analysis; evaluate procedures, policies, processes and systems for the purpose of improving efficiency.
Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs.
Leads efforts to improve Branch Office of Strategic Initiatives website so that it can better meet the use and goals of the communication plan.
Develops and prepares various scientific reports.
Organize, analyze, and write project reports, scientific papers and present reports in scientific areas, based on results and findings.
Organize and maintain a repository of resources, including minutes, reports, spreadsheets and web pages related to the program.
Complete progress reports that detail project status and flag potential issues.
Develop periodic and special reports; search records and files, the Internet, background materials and precedent references.
Prepare spreadsheets summarizing research efforts by grant mechanism and/or scientific topic.
Track project progress and provide regular reports.
Develops and implements new scientific programs in order to fulfill organizational goals and objectives.
Maintain and distribute scientific papers relevant to specific programmatic needs.
Work with the Office of Communications and Public Liaison to achieve the communications goals.
Lead efforts to expand the use of social media; develop and implement a plan to use social media channels to keep stakeholders and the research community informed and up to date.
Track action items and tasks; provide deadline reminders to staff; maintain spreadsheets of relevant information for grants, contracts and other programs.
Collect information on programs and grants to facilitate identification of scientific overlap and/or duplication, future scientific directions, workload distribution, etc.
Collaborate with staff to plan and carry out special studies and analyses of the research portfolios.
Develops and maintains clinical database.
Develop, update, and maintain information databases (e.g. SharePoint sites); provide document retrieval support.
Develop and maintain database and website content related to scientific programs.
Schedule, organize and coordinate logistics for meetings; arrange room and audiovisual reservations; coordinate with participants; prepare announcements, agendas and materials for presentation.
Take, summarize and distribute minutes from meetings; track action items; maintain spreadsheets of relevant information.
Perform grant searches; track and update status in electronic databases; track FOAstatus when FOAs are under development.
Develop, update and maintain information databases.
Work with staff on project management; track progress toward project milestones, including importance of each task and dependencies between tasks; communicate progress and expectations to the project team and stakeholders for both scientific research aspects of the project as well as software release management.
Collect, analyze and interpret data; prepare reports and summaries.
Locate scientific, program and related information on the internet and other means, including literature, web and database searches; conduct searches for material for specific programmatic needs; prepare literature reviews and summaries.
Prepare presentations, spreadsheets, charts and graphs to communicate information.
Observe planning and organization of quarterly face-to-face PI meetings.
Gather information for documentation of project software.
Provide program support such as document retrieval.
Coordinate and schedule meetings for the Office of Strategic Initiatives programs including the Tissue Chips for Drug Screening Program.
Work with NCATS office of communication to ensure information about the Office of Strategic Initiatives is up to date on the website; makes sure the information is disseminated.
Respond to inquiries upon consultation with FTL.