Scientific Program Analyst

Axle•North Bethesda, MD

1d•Onsite

About The Position

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH). Axle is seeking a Scientific Program Analyst to join our vibrant team at the National Institutes of Health (NIH) supporting the National Institute on Drug Abuse (NIDA) located in North Bethesda, MD. Contractor will provide comprehensive project analyst support for the Native Collective Research Effort to Enhance Wellness (N CREW) program. This complex, multi-faceted program supports Tribes and Native American Serving Organizations to respond to the opioid/drug overdose crisis by supporting research infrastructure and developing and implementing research projects. The contractor will provide a range of analyst support, including tracking and evaluating program milestones and deliverables, measuring program inputs and outputs (e.g., human subjects documentation, progress reporting), analyzing data and preparing reports for diverse audiences, managing budgets and timelines, and developing and implementing program policies and procedures.

Requirements

Master's degree in social or clinical science (e.g., Psychology, Social Work, Sociology, Anthropology, Epidemiology, Psychiatry, Health Policy)
Microsoft Teams
Excel
Adobe Acrobat
PowerPoint
SharePoint
Strong interpersonal and communications skills
Exceptional attention to details
Works both independently and collaboratively
Excellent writing skills
Able to work collaboratively within NIH and with community members, other federal agencies, Tribal organizations, etc.

Nice To Haves

Interdisciplinary Social Sciences
General Social Sciences
Psychology
Human Services and Community Organization
Social Work
Community and Public Health
Anthropology and Archeology
Health and Medical Administrative Services
General Medical and Health Services

Responsibilities

Participation in and support for routine (e.g., weekly) meetings with the team, and in workgroups or committees as needed.
Weekly Work products and documents related to advising staff on program decisions; troubleshoot issues and identify ways to enhance program efficiencies and productivity; analyze program goals, timelines, planning and progress; draft, edit and finalize program management charts; develop guidelines.
Ad-Hoc Products and documents related to organizing review of relevant workgroup/committee materials; coordinate feedback; develop and track program presentations; manage public inquiries resulting from scientific presentations; draft and triage responses.
Ad-Hoc Products and documents related to conducting relevant literature reviews; Maintain resource and training library.
Ad-Hoc Perform first pass reading, tracking, and evaluation of deliverables and milestones.
Ad-Hoc Products and documents related to assisting staff with project management, resource and budgeting oversight; collect, analyze and interpret data; prepare summaries and reports for staff review.
Ad-Hoc Products and documents required for website production and maintenance as well as for other communication needs.
Ad-Hoc Products and documents as needed to support recording and tracking program work.
Ad-Hoc Develop planning and operations materials, including project plans, standard operating procedures, risk assessments and mitigation plans, budgets, and timelines.
Provide project planning and project management strategies to efficiently approach complex tasks.
Organize and maintain project documentation and communications; track project progress using project management tools.
Design, develop and maintain databases, Listservs, spreadsheets, PowerPoint presentations and other computer applications.
Organize and coordinate program activities; manage agendas, meetings, background materials and minutes.
Draft funding plans; develop milestones and budgets for current and potential projects; and for transitioning projects through different phases and stages.
Researches and evaluates the operation of the organization's scientific programs.
Work with staff on existing projects and/or the development, initiation and execution of new project initiatives.
Work with staff on the concept development, planning, execution and support of all project-related activities.
Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
Researches, interprets and summarizes background materials from a variety of scientific sources.
Conduct literature searches in PubMed, Web of Science and other information sources; manage references using bibliographic software.
Conduct search for material for a specific programmatic need, using a database to search for material in many cases.
Organize and analyze reports in a scientific area as assigned.
Read, interpret, analyze and condense material from a variety of sources for presentation.
Create scientific search criteria for locating scientific, program and related information on the internet and other means, including literature and database searches.
Compiles data and creates and prepares graphs, slides and presentations.
Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters and overheads by assimilating and mastering the scientific data and programmatic context for use at presentations and meetings.
Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
Conduct searches for material for a specific programmatic need and/or presentation; use a database to search for material as necessary.
Organize existing slides/presentations/talking points into a functional database/library.
Collect, read, interpret, analyze and condense material from a variety of sources and prepare reports of data analysis for presentation.
Prepare presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts and graphs for conferences, committee, meetings, workshops and group updates.
Performs logistical planning of various scientific meetings, lectures, workshops.
Attend meetings, training and conferences in support of program initiatives.
Perform logistical planning for various scientific meetings, conference calls, symposia, lectures, workshops and special projects.
Identify, assess, draft, edit, revise and assemble necessary background materials.
Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information.
Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports.
Plans, organizes and participates at a senior level in technical meetings and consultations.
Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics.
Coordinate with strategic project leaders on the logistics annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences or electronic reviews to address key issues.
Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide and exchange information with Network investigators, their staff and other relevant individuals.
Organize review of relevant program materials; coordinate feedback across team and collaborators within the program; guide revisions
Reviews and evaluates the performance of the organization.
Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
Analyzes existing scientific programs and makes recommendations for improvement.
Analyze and develop presentations consisting of data from grantee progress reports to be used by Program staff and at grantee meetings in the overall analysis of Program progress.
Lead efforts to improve the Branch website so that it can better meet the use and the goals of the communications plan.
Identify needs for and develop new formats and databases for reporting program management and budgetary data.
Research and assemble outlines of new milestone proposals for evaluation by staff.
Analyze program activities, via internal systems and/or NIH systems, to identify issues and develop recommendations for improvement.
Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs.
Work with staff to assist and conduct management and administrative analysis; Continually evaluate program and team processes and performance and identify methods for and assist in enhancing efficiency and productivity.
Develops and prepares various scientific reports.
Obtain information and data; review and summarize materials and data; gather and coordinate information for review; conduct data entry and file maintenance; edit and/or prepare text, data and charts.
Search scientific, program and related information on the Web and other means; perform literature and database searches.
Develop periodic and special reports; search records and files, the Internet, background materials and precedent references.
Prepare spreadsheets summarizing research efforts by grant mechanism and/or scientific topic.
Track project progress and provide regular reports.
Prepare complete technical reports, formal progress reports, monthly status reports and special technical correspondence and memos.
Develops and implements new scientific programs in order to fulfill organizational goals and objectives.
Maintain and distribute scientific papers relevant to specific programmatic needs.
Work with the Office of Communications and Public Liaison to achieve the communications goals.
Develop and improve procedures for leadership and program staff to implement tracking and reporting to gage progress, identify gaps in the portfolio, and assemble data on areas of scientific interest.
Collect information on programs and grants to facilitate identification of scientific overlap and/or duplication, future scientific directions, workload distribution, etc.
Collaborate with staff to plan and carry out special studies and analyses of the research portfolios.
Develops and maintains clinical database.
Develop and maintain database and website content related to scientific programs.
Track clinical research studies for appropriate documentation.
Develop, update, and maintain information databases (e.g. SharePoint sites); provide document retrieval support.