Scientific Program Analyst

Axle•Rockville, MD

1d•Onsite

About The Position

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH). Axle is seeking a Scientific Program Analyst to join our vibrant team at the National Institutes of Health (NIH) supporting the National Institute of Mental Health (NIMH) located in Rockville, MD.

Requirements

Minimum education requirement of Bachelor's Degree
Field of Study: Business Management and Administration
Field of Study: Community and Public Health
Software: Microsoft Office Suite
Software: PowerPoint
Software: SharePoint
Skills: Writing Reports

Nice To Haves

Certifications & Licenses

Responsibilities

Supports extramural research initiatives through data-driven analysis, portfolio management, and program evaluation to advance organizational priorities.
Conducts data collection and reporting to assess program effectiveness, inform strategic decision-making, and support the development and coordination of research programs.
Develops and improves procedures for leadership and program staff to implement tracking and reporting to gauge progress, identify gaps in the portfolio, and assemble data on areas of scientific interest.
Designs, performs, and completes research projects, applying scientific knowledge to each project, and provides a detailed summary of goals and scope, milestones, and go/no-go decision points.
Works with staff to assist and conduct management and administrative analysis; evaluates procedures, policies, processes, and systems for the purpose of improving efficiency.
Analyzes program activities, via internal systems and/or NIH systems, to identify issues and develop recommendations for improvement.
Works with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and updating and maintaining spreadsheets of relevant information.
Researches and evaluates the operation of the organization's scientific programs.
Works with staff on existing projects and/or the development, initiation, and execution of new project initiatives.
Works with staff on concept development, planning, execution, and support of all project-related activities.
Organizes and maintains project documentation and communications; tracks project progress using project management tools.
Reviews and proofreads programmatic documents describing scientific and management issues and policies related to their designated program.
Tracks action items and tasks, provides deadline reminders to Program staff; maintains spreadsheets of relevant information.
Requests information from and provides responses to principal investigators, program staff, and others on scientific and programmatic issues.
Researches, interprets, and summarizes background materials from a variety of scientific sources.
Conducts literature searches in PubMed, Web of Science, and other information sources; manages references using bibliographic software.
Conducts searches for material for a specific programmatic need, using a database to search for material in many cases.
Organizes and analyzes reports in a scientific area as assigned.
Reads, interprets, analyzes, and condenses material from a variety of sources for presentation.
Creates scientific search criteria for locating scientific, program, and related information on the internet and other means, including literature and database searches.
Compiles data and creates and prepares graphs, slides, and presentations.
Prepares scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters, and overheads by assimilating and mastering the scientific data and programmatic context for use at presentations and meetings.
Analyzes and develops presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
Conducts searches for material for a specific programmatic need and/or presentation; uses a database to search for material as necessary.
Organizes existing slides/presentations/talking points into a functional database/library.
Designs, develops, and maintains databases, Listservs, spreadsheets, PowerPoint presentations, and other computer applications.
Collects, reads, interprets, analyzes, and condenses material from a variety of sources and prepares reports of data analysis for presentation.
Prepares presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts, and graphs for conferences, committee meetings, workshops, and group updates.
Performs logistical planning of various scientific meetings, lectures, workshops.
Attends meetings, training, and conferences in support of program initiatives.
Drafts, reviews, and proofreads programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters, and reports.
Plans, organizes, and participates at a senior level in technical meetings and consultations.
Works with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests, and participants, registration, and meeting logistics.
Prepares and gives formal presentations for division leadership and other interest groups.
Coordinates with strategic project leaders on the logistics of annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences, or electronic reviews to address key issues.
Maintains ongoing, proactive communication with key personnel throughout the initiative; gathers, provides, and exchanges information with Network investigators, their staff, and other relevant individuals.
Reviews and evaluates the performance of the organization.
Organizes and coordinates program activities; manages agendas, meetings, background materials, and minutes.
Provides project management support for large and/or complex projects with internal and external stakeholders and other project participants.
Ensures that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
Works with the Director of Strategic Initiatives on the development of strategic plans, initiatives, solicitations, and consultation activities.
Drafts funding plans; develops milestones and budgets for current and potential projects; and for transitioning projects through different phases and stages.
Analyzes existing scientific programs and makes recommendations for improvement.
Conducts project close-out reviews to reflect on current processes and identify areas for improvement.
Develops a plan to improve the outreach, education, and interaction strategies of the Branch.
Identifies needs for and develops new formats and databases for reporting program management and budgetary data.
Researches and assembles outlines of new milestone proposals for evaluation by staff.
Defines problems; analyzes alternatives; recommends solutions to complete problems affecting the conduct of research programs.
Develops and prepares various scientific reports.
Organizes, analyzes, and writes project reports, scientific papers, and presents reports in scientific areas, based on results and findings.
Organizes and maintains a repository of resources, including minutes, reports, spreadsheets, and web pages related to the program.
Obtains information and data; reviews and summarizes materials and data; gathers and coordinates information for review; conducts data entry and file maintenance; edits and/or prepares text, data, and charts.
Prepares spreadsheets summarizing research efforts by grant mechanism and/or scientific topic.
Tracks project progress and provides regular reports.
Develops and implements new scientific programs in order to fulfill organizational goals and objectives.
Maintains and distributes scientific papers relevant to specific programmatic needs.
Tracks action items and tasks; provides deadline reminders to staff; maintains spreadsheets of relevant information for grants, contracts, and other programs.
Provides project planning and project management strategies to efficiently approach complex tasks.
Collects information on programs and grants to facilitate identification of scientific overlap and/or duplication, future scientific directions, workload distribution, etc.
Troubleshoots and resolves operational problems related to clinical research protocols.
Collaborates with staff to plan and carry out special studies and analyses of the research portfolios.
Develops and maintains clinical databases.
Develops, updates, and maintains information databases (e.g., SharePoint sites); provides document retrieval support.
Establishes and maintains data analytics tools for analysis.