Scientific Program Analyst

Axle•Rockville, MD

20h•Onsite

About The Position

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH). Axle is seeking a Scientific Program Analyst to join our vibrant team at the National Institutes of Health (NIH) supporting the National Institute of Neurological Disorders and Stroke (NINDS) located in Rockville, MD. The Scientific Program Analyst position requires a scientific background to provide planning, coordination, evaluation, and communication support to the Division of Clinical Research (DCR) at NINDS. The Analyst will also serve as programmatic points of contact, supporting DCR program directors in facilitating completion of administrative checklists and documentation prior to release of awards.

Requirements

Master's degree required
Background in Neuroscience
Proficiency in Adobe Acrobat
Proficiency in PowerPoint
Proficiency in SharePoint
Proficiency in Excel
Proficiency in WebEx
Proficiency in Word
Skills in writing
Skills in preparing reports and agendas
Knowledge of NIH grants and funding mechanisms
Knowledge of human subjects research protection
Knowledge of Funding Opportunity Announcements
Skills in workshop and conference planning
Knowledge of research conduct and compliance
Skills in portfolio analysis
Knowledge of clinical research
Knowledge of clinical trials
Skills in data analysis

Responsibilities

Work with staff on existing projects and/or the development, initiation, and execution of new project initiatives.
Organize and maintain project documentation and communications; track project progress using project management tools.
Organize and coordinate program activities; manage agendas, meetings, background materials, and minutes.
Perform logistical planning for various scientific meetings, conference calls, symposia, lectures, workshops, and special projects.
Track action items and tasks; provide deadline reminders to staff; maintain spreadsheets of relevant information for grants, contracts, and other programs.
Work with staff on the concept development, planning, execution, and support of all project-related activities.
Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
Request information from and provide responses to principal investigators, program staff, and others on scientific and programmatic issues.
Conduct literature searches in PubMed, Web of Science, and other information sources; manage references using bibliographic software.
Conduct searches for material for a specific programmatic need and/or presentation; use a database to search for material as necessary.
Organize and analyze reports in a scientific area as assigned.
Collect, read, interpret, analyze, and condense material from a variety of sources and prepare reports of data analysis for presentation.
Create scientific search criteria for locating scientific, program, and related information on the internet and other means, including literature and database searches.
Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters, and overheads by assimilating and mastering the scientific data and programmatic context for use at presentations and meetings.
Organize existing slides/presentations/talking points into a functional database/library.
Design, develop, and maintain databases, Listservs, spreadsheets, PowerPoint presentations, and other computer applications.
Prepare presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts, and graphs for conferences, committee meetings, workshops, and group updates.
Attend meetings, training, and conferences in support of program initiatives.
Identify, assess, draft, edit, revise, and assemble necessary background materials.
Represent the Program at local and national meetings; deliver presentations and posters; disseminate details of the Program and collect information of value to the Program goals.
Draft, review, and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank-you letters, and reports.
Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests, and participants, registration, and meeting logistics.
Prepare and give formal presentations for division leadership and other interest groups.
Give regular progress reports to sponsor and stakeholders.
Coordinate with strategic project leaders on the logistics of annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences, or electronic reviews to address key issues.
Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide, and exchange information with Network investigators, their staff, and other relevant individuals.
Provide project management support for large and/or complex projects with internal and external stakeholders and other project participants.
Ensure that all aspects of the programs are tracked and reported, key milestones and deliverable dates are known and adhered to, and that all individuals and partners involved are kept apprised of progress of integrated tasks and next steps.
Analyze and develop presentations consisting of data from grantee progress reports to be used by Program staff and at grantee meetings in the overall analysis of Program progress.
Develop a plan to improve the outreach, education, and interaction strategies of the Branch.
Lead efforts to improve database tools and other programs by coordinating and hosting meetings with database stakeholders.
Identify needs for and develop new formats and databases for reporting program management and budgetary data.
Analyze program activities, via internal systems and/or NIH systems, to identify issues and develop recommendations for improvement.
Work with staff to assist and conduct management and administrative analysis; evaluate procedures, policies, processes, and systems for the purpose of improving efficiency.
Define problems; analyze alternatives; and recommend solutions to complex problems affecting the conduct of research programs.
Organize, analyze, and write project reports, scientific papers, and present reports in scientific areas, based on results and findings.
Organize and maintain a repository of resources, including minutes, reports, spreadsheets, and web pages related to the program.
Obtain information and data; review and summarize materials and data; gather and coordinate information for review; conduct data entry and file maintenance; edit and/or prepare text, data, and charts.
Search scientific, program, and related information on the Web and other means; perform literature and database searches.
Develop periodic and special reports; search records and files, the Internet, background materials, and precedent references.
Prepare spreadsheets summarizing research efforts by grant mechanism and/or scientific topic.
Track project progress and provide regular reports.
Maintain and distribute scientific papers relevant to specific programmatic needs.
Assess alignment of policymakers' interests with the mission, and work with staff to develop strategies/opportunities to educate/inform policymakers on relevant scientific, education, and outreach efforts.
Provide project planning and project management strategies to efficiently approach complex tasks.
Develop and improve procedures for leadership and program staff to implement tracking and reporting to gauge progress, identify gaps in the portfolio, and assemble data on areas of scientific interest.
Develop the framework for the department's policies and programs designed to increase efficiency and economy of the department's overall functions and operations.
Collect information on programs and grants to facilitate identification of scientific overlap and/or duplication, future scientific directions, workload distribution, etc.
Collaborate with staff to plan and carry out special studies and analyses of the research portfolios.
Develop, update, and maintain information databases (e.g., SharePoint sites); provide document retrieval support.
Establish and maintain data analytics tools for analysis.