School Secretary-Owensboro Catholic Middle School

Owensboro Catholic Schools•Owensboro, KY

1d•Onsite

About The Position

Owensboro Catholic Schools is seeking applicants for a School Secretary at Owensboro Catholic Middle School for the 2022-2023 school year. The candidates must be a practicing Catholic in good standing with the Church. The school secretary is responsible for general secretarial duties in the school office, greeting and welcoming the public, and coordinating teacher/students’ needs for office services.

Requirements

High School diploma or equivalent
Must possess necessary secretarial skills
Maintains a professional attitude and loyalty to the school
Treats all parents and children with dignity and respect
Ability to perform outlined tasks with minimal supervision
Ability to maintain confidentiality in all aspects of job
Must have the ability to multi-task, organize and meet deadlines

Nice To Haves

Must be a practicing Catholic in good standing with the Church.

Responsibilities

Perform secretarial and clerical functions necessary for the efficient functioning of the school
Uses word processing skills to prepare forms, spreadsheets, checklists, class lists, etc.
Files, collates, and copies material as needed by the principals and or faculty
Maintain attendance records and student records
Maintain all office machines
Maintain inventory of all office supplies and orders supplies as needed
Receive visitors, accepts and directs phone calls, distributes mail, and handles all office duties
Maintain confidentiality of all personal records and information
Maintain faculty attendance records and submits payroll forms for substitute teachers to HR
Maintain invoices and credit card receipts and sends them to AR/AP in Central Office
Update all databases with changes in student, parent, and faculty information
Attend open houses, faculty in-service days, and meetings as needed and requested
Maintain updated student records, emergency paperwork, and school files
Work with all staff members to form a positive, supportive team atmosphere
Participate in recommended training programs, conferences, courses, and other aspects of professional development
Perform other duties as requested by the principal