7775 School Secretary I (CTE) - HCHS

Henderson County Schools•Henderson, KY

1d•Onsite

About The Position

Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in routine administrative tasks and coordinate school office activities. This position works heavily with attendance. The role involves public relations and communications services for the Principal.

Requirements

High school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law.
Two years of increasingly responsible clerical and secretarial experience involving frequent contact with the public.
Ability to add, subtract, multiply and divide quickly and accurately.
Ability to understand and follow oral and written directions.
Ability to compose correspondence independently.
Ability to complete work with many interruptions.
Ability to type at an acceptable rate of speed.
Ability to work independently with little direction.
Ability to establish and maintain cooperative and effective working relationships with others.
Ability to learn, interpret, apply and explain rules, regulations, policies and procedures.
Ability to operate a variety of office machines including typewriter, computer terminal, calculator and copiers.
Ability to understand and work within scope of authority.
Ability to maintain good public relations with students, parents, teachers and the public.
Ability to meet schedules and time lines.
Ability to plan and organize work.
Ability to train and provide work direction to others.
Ability to compile and maintain accurate records and prepare reports.
Ability to work confidentially with discretion.
Ability to communicate effectively both orally and in writing.
Ability to administer first aid to ill or injured students.
Must be able to pass criminal background check, physical, TB risk assessment, drug screen.

Nice To Haves

Knowledge of modern office practices, procedures and equipment.
Knowledge of record-keeping techniques.
Knowledge of health and safety regulations.
Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary.
Knowledge of oral and written communication skills.
Knowledge of interpersonal skills using tact, patience and courtesy.
Knowledge of telephone techniques and etiquette.
Knowledge of basic first aid techniques.
Knowledge of operation of standard office machines including computer equipment.

Responsibilities

Coordinate a variety of office activities to assist the Principal with administrative tasks.
Prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities.
Serve as secretary to the Principal, composing routine correspondence independently.
Prepare, type and distribute communications and minutes of meetings.
Schedule appointments and meetings as requested.
Receive, open and route mail.
Train and provide work direction to clerical personnel and student workers as assigned.
Monitor workflow and adjust duties to complete assignments in a timely manner.
Provide information concerning school policies, procedures, actions, activities and schedules.
Maintain school calendar and serve as a coordinator of events.
Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities.
Prepare and maintain related records, files and logs.
Collect and account for monies collected in conjunction with school activities.
Secure monies and process according to established procedures.
Administer first aid to ill and injured students.
Contact the nurse, parents or public safety agencies as appropriate.
Register, release or transfer students; complete enrollment information and database.
Operate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other school office machines.
Requisition, receive, store and distribute supplies and office materials.
Maintain materials and equipment inventory as assigned.
Provide clerical assistance to faculty and staff as needed.
Orient new and substitute teachers; provide directions, keys and instructional materials.
Perform related duties as assigned.